Village of Briarcliff Manor - Board of Trustees Minutes 02/19/2009

Board of Trustees Minutes 02/19/2009

Village Board of Trustees

Regular Meeting

February 19, 2009

7:30 p.m.

The Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York of the 19^th of February 2009 commencing at 7:30 p.m.

Present

William J. Vescio, Mayor

David Venditti, Deputy Mayor

Robert Mayer, Trustee

Elsie Smith, Trustee

Gayle Waxenberg, Trustee

Also Present

Christine Dennett, Village Clerk

Clinton Smith, Village Counsel

Absent

Board of Trustees Announcements by Trustee Waxenberg

The Village mourns the recent loss of Ron Jankowski, a volunteer firefighter for over 20 years.
Condolences to Judge Weinstein for the loss of his mother and also to Assistant Chief Michael King for the loss of his mother
The Opening Ceremony for the Library and Community Center will be on Sunday, March 8^th at 2pm
The Village Election will be on Wednesday, March 18^th

Village Managers Report

No report was given

Public Comments

There were no public comments.

SEQRA Determination for Chapter 220, Schedule Limiting the Use of Buildings and Land and the Location, Arrangement, Bulk and Size of Buildings Pertaining to Permitted Principal Uses in the Retail Business B1 Zoning District

Upon motion by Trustee Waxenberg, seconded by Deputy Mayor Venditti, the Board voted unanimously to approve the following resolution:

RESOLUTION

State Environmental Quality Review Act (SEQR) Determination

Adoption of Local Law Amending Chapter 220 of the

Code of the Village of Briarcliff Manor

Zoning Schedule Limiting the Use of Buildings and Land and the Location, Arrangement, Bulk and Size of Buildings Pertaining to Permitted Principal Uses in the Retail Business B1 Zoning District

WHEREAS, the Board of Trustees of the Village of Briarcliff Manor is considering adoption of a Local Law amending Chapter 220 of the Village Code Zoning Schedule, Limiting the Use of Buildings and Land and the Location, Arrangement, Bulk and Size of Buildings Pertaining to Permitted Principal Uses in the Retail Business B1 (“Proposed Action”); and

WHEREAS, the Board of Trustees is the only involved agency and thus the lead agency for the environmental review of the Proposed Action; and

WHEREAS, the Board of Trustees has determined that the Proposed Action will be an “unlisted action” under the New York State Environmental Quality Review Act (“SEQR”); and

WHEREAS, the Board of Trustees caused to be prepared and has received and reviewed the Short Environmental Assessment Form and supporting documents for the Proposed Action and submitted with this Resolution (the “EAF”); and

NOW THEREFORE, pursuant to Part 617 of Title 6 of the New York Code of Rules and Regulations, be it

RESOLVED, that the Board of Trustees, having considered the facts and conclusions set forth in the EAF regarding the potential environmental impacts of the Proposed Action, hereby determines that the Proposed Action will not have any significant adverse impact on the environment; and

BE IT FURTHER RESOLVED, that the Mayor or his designee is authorized to execute the EAF and for the reasons set forth, to execute and file a Negative Declaration in accordance with the applicable provisions of law.

Amend Chapter 220, Schedule Limiting the Use of Buildings and Land and the Location, Arrangement, Bulk and Size of Buildings Pertaining to Permitted Principal Uses in the Retail Business B1 Zoning District

Village Attorney Smith noted the public hearing was opened and closed and all the necessary referrals went out. He further noted comments were received from the Westchester County Planning Board.

Upon motion by Deputy Mayor Venditti, seconded by Trustee Smith, the Board voted unanimously to approve the following resolution:

BE IT RESOLVED that Chapter 220, Schedule Limiting the Use of Buildings and Land and the Location, Arrangement, Bulk and Size of Buildings Pertaining to Permitted Principal Uses in the Retail Business B1 Zoning District is hereby amended.

**Need to Insert the Resolution**

Authorization to Borrow for the Full Water Supply Project

Village Treasurer Robin Rizzo stated the application needed to be submitted by March 1^st and the money will be used as needed.

Upon motion by Trustee Smith, seconded by Trustee Mayer, the Board voted unanimously to approve the following resolution:

BE IT RESOLVED that the Board of Trustees does hereby appropriate $26,350,000 for the Full Water Supply Project

BE IT FURTHER RESOLVED that the financing for the $26,350,000 hereby appropriated shall be included in a future bond resolution.

Capital Water Budget FY 08-09 Bond Resolutions

Village Attorney Smith stated the Board need not read aloud the entire resolutions but simply read aloud the title as set forth before them on the dais.

Upon motion by Trustee Mayer, seconded by Trustee Waxenberg with a voice vote individually of 5-0, the Board voted unanimously to approve the following resolution:

BOND RESOLUTION, DATED FEBRUARY 19, 2009, AUTHORIZING THE ISSUANCE OF UP TO $26,350,000 AGGREGATE PRINCIPAL AMOUNT SERIAL BONDS OF THE VILLAGE OF BRIARCLIFF MANOR, COUNTY OF WESTCHESTER, STATE OF NEW YORK, PURSUANT TO THE LOCAL FINANCE LAW, TO FINANCE THE ADDITIONAL COSTS OF THE ACQUISITION, CONSTRUCTION AND RECONSTRUCTION OF IMPROVEMENTS TO THE VILLAGE’S FULL WATER SUPPLY SYSTEM.

WHEREAS, the Board of Trustees of the Village of Briarcliff Manor (the “Village”), a municipal corporation of the State of New York, located in the County of Westchester, hereby determines that it is in the public interest of the Village to authorize the financing of the additional costs of the acquisition, construction and reconstruction of improvements to the Village water supply system, including the acquisition of any applicable equipment, machinery, apparatus, land or rights-in-land necessary therefore and any preliminary and incidental costs related thereto, at a total estimated cost not to exceed $26,350,000, all in accordance with the Local Finance Law;

WHEREAS, on May 18, 2006 the Board of Trustees of the Village adopted a serial bond resolution to finance the costs of the acquisition, construction and reconstruction of improvements to the Village’s full water supply system (the “Project”) in the amount of $76,500 (part of a larger serial bond resolution for $2,115,000), by resolution on June 21, 2007 the Village determined that the cost of the Project had increased by $1,341,300 (part of a larger resolution for $1,774,800); by resolution on October 2, 2008 the Village determined that the cost of the project had increased by $510,000 (part of a larger serial bond resolution for $581,400), collectively (the “Prior Resolution”);

WHEREAS, The Board of Trustees of the Village now hereby determines that the cost of the Project has increased by $26,350,000 to $28,277,800;

NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the Village of Briarcliff Manor, County of Westchester, State of New York, as follows:

Section 1. There is hereby authorized to be issued serial bonds of the Village, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, in the aggregate principal amount not to exceed $26,350,000, pursuant to the Local Finance Law, in order to finance the costs of the acquisition, construction and reconstruction of improvements to the Village water supply system.

Section 2. The Board of Trustees of the Village has ascertained and hereby states that (a) the estimated maximum additional costs of the Project are $26,350,000; (b) no money has heretofore been authorized to be applied to the payment of the costs of the Project except as set forth in clause (c) of this Section 2 as to the bond anticipation notes issued in anticipation of the issuance of serial bonds of the Village previously issued under the Prior Resolution; (c) the Board of Trustees of the Village plans to finance the costs of the Project from the $26,350,000 proceeds of the serial bonds, or bond anticipation notes issued in anticipation of the issuance of such serial bonds, authorized herein together with proceeds of obligations not exceeding $1,927,800 authorized and issued under previous bond resolutions; and (d) the maturity of the serial bonds authorized herein may be in excess of five (5) years.

Section 3. It is hereby determined that the costs of the Project, at an estimated maximum cost of $26,350,000, for which $26,350,000 principal amount of serial bonds, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, are authorized herein, such objects or purpose, or class of objects or purpose, having a period of probable usefulness of forty (40) years pursuant to subdivision 1 of paragraph a of Section 11.00 of the Local Finance Law, and such serial bonds shall have a maximum maturity not to exceed forty (40) years computed from the earlier of (a) the date of the first issue of such serial bonds or (b) the date the first issue of bond anticipation notes issued in anticipation of the issuance of such serial bonds.

Section 3. Subject to the terms and conditions of this bond resolution and the Local Finance Law, including the provisions of Sections 21.00, 30.00, 50.00 and 56.00 to 60.00, inclusive, the power to authorize serial bonds as authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds, including renewals thereof, the power to prescribe the terms, form and contents of such serial bonds and such bond anticipation notes, and the power to issue, sell and deliver such serial bonds and such bond anticipation notes, are hereby delegated to the Village Treasurer, as the chief fiscal officer of the Village. The Village Treasurer as Chief Fiscal Officer is further delegated the power to submit any applications, documents and/or financial and statistical data as may be required, to the Environmental Facilities Corporation of the State of New York (“EFC”) to effectuate the financing of serial bonds and/or bond anticipation notes through the EFC’s Clean Water State Revolving Fund Program. The Village Treasurer is hereby authorized to execute on behalf of the Village all serial bonds issued pursuant to this bond resolution, and all bond anticipation notes issued in anticipation of the issuance of such serial bonds, and the Village Clerk is hereby authorized to impress the seal of the Village (or to have imprinted a facsimile thereof) on all such serial bonds and all such bond anticipation notes and to attest such seal. Each interest coupon, if any, representing interest payable on such serial bonds shall be authenticated by the manual or facsimile signature of the Village Treasurer.

Section 5. The faith and credit of the Village are hereby and shall be irrevocably pledged for the punctual payment of the principal of and interest on all obligations authorized and issued pursuant to this bond resolution as the same shall become due.

Section 6. When this bond resolution takes effect, the Village Clerk shall cause the same, or a summary thereof, to be published, together with a notice in substantially the form prescribed by Section 81.00 of the Local Finance Law, in The Journal News, a newspaper having a general circulation in the Village. The validity of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, may be contested only if such obligations are authorized for an object or purpose, or class of object or purpose, for which the Village is not authorized to expend money, or the provisions of law, which should have been complied with as of the date of publication of this bond resolution, or such summary thereof, were not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication, or if such obligations were authorized in violation of the provisions of the Constitution of the State of New York.

Section 7. Prior to the issuance of any obligations authorized herein, the Board of Trustees of the Village shall comply with all applicable provisions prescribed in Article 8 of the Environmental Conservation Law, all regulations promulgated thereunder by the New York State Department of Environmental Conservation, and all applicable Federal laws and regulations in connection with environmental quality review relating to the Project (collectively, the “environmental compliance proceedings”). In the event that any of the environmental compliance proceedings are not completed, or require amendment or modification subsequent to the date of adoption of this bond resolution, the Board of Trustees of the Village will re-adopt, amend or modify this bond resolution prior to the issuance of any obligations authorized herein upon the advice of bond counsel. It is hereby determined by the Board of Trustees of the Village that the Project will not have a significant effect on the environment.

Section 8. The Village hereby declares its intention to issue the serial bonds authorized herein, and/or bond anticipation notes issued in anticipation of the issuance of such serial bonds (collectively, the “obligations”), to finance the costs of the Project. The Village covenants for the benefit of the holders of such obligations that it will not make any use of the proceeds of such obligations, any funds reasonably expected to be used to pay the principal of or interest on such obligations or any other funds of the Village, and will not make any use of the Project which would cause the interest on such obligations to become subject to federal income taxation under the Internal Revenue Code of 1986, as amended (the “Code”) (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code, and that it will not take any action or omit to take any action with respect to such obligations, the proceeds thereof or the Project financed thereby, if such action or omission would cause the interest on such obligations to become subject to federal income taxation under the Code (except for the federal alternative minimum tax imposed on corporations by section 55 of the Code), or subject the Village to any penalties under section 148 of the Code. The foregoing covenants shall remain in full force and effect notwithstanding the defeasance of any serial bonds authorized and issued under this bond resolution or any other provisions hereof, until the date which is sixty (60) days after the final maturity date or earlier prior redemption date thereof. The proceeds of any obligations authorized herein may be applied to reimburse expenditures or commitments of the Village made in connection with the Project on or after a date which is not more than sixty (60) days prior to the date of adoption of this bond resolution by the Board of Trustees of the Village.

Section 9. For the benefit of the holders and beneficial owners from time to time of the serial bonds authorized herein, and of bond anticipation notes issued in anticipation of the issuance of such serial bonds, the Village agrees, in accordance with and as an obligated person with respect to such obligations under, Rule 15c2-12 (the “Rule”) promulgated by the Securities Exchange Commission pursuant to the Securities Exchange Act of 1934, to provide or cause to be provided such financial information and operating data, financial statements and notices, in such manner as may be required for purposes of the Rule. In order to describe and specify certain terms of the Village’s continuing disclosure agreement for that purpose, and thereby to implement that agreement, including provisions for enforcement, amendment and termination, the Village Treasurer is authorized and directed to sign and deliver, in the name and on behalf of the Village, the commitment authorized by subsection 6(c) of the Rule (the “Commitment”) to be placed on file with the Village Clerk, which shall constitute the continuing disclosure agreement made by the Village for the benefit of holders and beneficial owners of such obligations authorized herein in accordance with the Rule, with any changes or amendments that are not inconsistent with this bond resolution and not substantially adverse to the Village and that are approved by the Village Treasurer on behalf of the Village, all of which shall be conclusively evidenced by the signing of the Commitment or amendments thereto. The agreement formed collectively by this paragraph and the Commitment shall be the Village’s continuing disclosure agreement for purposes of the Rule, and its performance shall be subject to the availability of funds and their annual appropriation to meet costs the Village would be required to incur to perform thereunder. The Village Treasurer is further authorized and directed to establish procedures in order to ensure compliance by the Village with its continuing disclosure agreement, including the timely provision of information and notices. Prior to making any filing in accordance with the agreement or providing notice of the occurrence of any material event, the Village Treasurer shall consult with, as appropriate, the Village Attorney and bond counsel or other qualified independent special counsel to the Village and shall be entitled to rely upon any legal advice provided by the Village Attorney and such bond counsel or other qualified independent special counsel in determining whether a filing should be made.

Section 10. This bond resolution is subject to a permissive referendum and will take effect upon its adoption by the Board of Trustees of the Village and the expiration of the period prescribed in the Village Law during which petitions for a permissive referendum may be submitted and filed with the Village Clerk.

Amend Master Fee Schedule – Recreation Fees

Recreation Superintendant Henry Jamin, gave an overview of the fee increases and the change in operating hours for the pool.

Mayor Vescio stated the Board was redistributing the fees to the users rather than to all of the taxpayers. He thanked Superintendant Jamin for his presentation.

Trustee Mayer thanked Mr. Jamin for organizing the bus for the Scarborough Park Committee.

Upon motion by Deputy Mayor Venditti, seconded by Trustee Smith, the Board voted unanimously to approve the following resolution:

BE IT RESOLVED that the Board of Trustees does hereby amend the Master Fee Schedule for the Village of Briarcliff Manor as follows:

MASTER FEE SCHEDULE - SUMMER RECREATION FEE CHANGES ONLY - FYE 2010

			ADMIN	FYE 2010
TYPE OF APPLICATION	~	~	FEE	PROPOSED
LICENSE OR PERMIT	DESCRIPTION	FEE	ADDED	FEES

Summer Day Camp Programs
Tree Camp (Amended 2/15/07)	Day Camp Program for children entering grades K - 1
Half Day - entire 6 weeks		560.00	20	580
Half Day - first 3 weeks		335.00	20	355
Half Day - second 3 weeks		335.00	20	355
Full Day - entire 6 weeks	requires pool permit in addition to camp fee	890.00	20	910
Full Day - first 3 weeks	requires pool permit in addition to camp fee	510.00	20	530
Full Day - second 3 weeks	requires pool permit in addition to camp fee	510.00	20	530


Super Camp (Amended 2/15/07)	Day Camp Program for children entering grades 2 - 4
Half Day - entire 6 weeks		560.00	20	580
Half Day - first 3 weeks		335.00	20	355
Half Day - second 3 weeks		335.00	20	355
Full Day - entire 6 weeks	requires pool permit in addition to camp fee	890.00	20	910
Full Day - first 3 weeks	requires pool permit in addition to camp fee	510.00	20	530
Full Day - second 3 weeks	requires pool permit in addition to camp fee	510.00	20	530


Camp Adventure (Amended 2/15/07)	Day Camp Program for children entering grades 5 - 6
Half Day - entire 6 weeks		735.00	20	755
Half Day - first 3 weeks		420.00	20	440
Half Day - second 3 weeks		420.00	20	440
Full Day - entire 6 weeks	requires pool permit in addition to camp fee	890.00	20	910
Full Day - first 3 weeks	requires pool permit in addition to camp fee	535.00	20	555
Full Day - second 3 weeks	requires pool permit in addition to camp fee	535.00	20	555


Camp Horizon (Amended 2/15/07)	Day Camp Program for children entering grades 7 - 8
Half Day Plus - entire 6 weeks	Large increase due to major changes in program!	890.00	20	910
Half Day Plus - first 3 weeks	Out-of-Camp trips doubled for 2004 as per request of	535.00	20	555
Half Day Plus - second 3 weeks	campers and parents.	535.00	20	555


Camp - Late Registration Fee	Added to above fees after registration deadline	75.00	25	100



Summercliff Players	Summer Teen Theatre Program
Performer		400.00	20	420
Tech Crew		100.00	10	110



Recreation - Pool & Tennis Permit Fees	(All Permit Rates Amended 2/15/07)
Resident - Seasonal Permits
Child Pool		90.00	15	105
Child Pool - Day Camp Only		70.00	10	80
Adult Pool		162.00	20	182
Family Pool		400.00	20	420
Senior Pool		90.00	15	105
Child Combo		126.00	20	146
Adult Combo		216.00	20	236
Family Combo		513.00	20	533
Senior Combo		126.00	20	146
Child Tennis		78.00	15	93
Adult Tennis		126.00	20	146
Family Tennis		326.00	20	346
Senior Tennis		78.00	15	93


School District - Seasonal Permits	(All Permit Rates Amended 2/15/07)
Child Pool		155.00	20	175
Child Pool - Day Camp Only		110.00	10	120
Adult Pool		280.00	20	300
Family Pool		696.00	20	716
Senior Pool		155.00	20	175
Child Combo		215.00	20	235
Adult Combo		375.00	20	395
Family Combo		885.00	20	905
Senior Combo		215.00	20	235
Child Tennis		135.00	20	155
Adult Tennis		220.00	20	240
Family Tennis		568.00	20	588
Senior Tennis		135.00	20	155


Other Pool & Tennis Fees
Daily Use ID Permit - Residents (2/15/07)		30.00	n/a	no change
Daily Use ID Permit - School District Residents (2/15/07)	40.00	n/a	no change
Daily Use Entry Fee - CASH at GATE		10.00	n/a	no change
Daily Use Entry Fee - 5-VISIT PUNCH CARD (pre-paid discounted daily entry)	40.00	n/a	no change
Pool Guests of Daily Use Permit holders		10.00	n/a	no change
Pool Guests of Seasonal Permit Holders - Daily	10.00	n/a	Amended 3/6/08
Pool 10-Guest Pass	Discount card available to SEASONAL permit holders only	80.00	n/a	Amended 3/6/08
Tennis Guests - Daily	must be with a permit holding resident	5.00	n/a	no change
Tennis 10-Guest Pass	Discount card available to seasonal permit holders only	40.00	n/a	no change
Pool / Tennis Permit ID Card	New ID required every 5 years	5.00	n/a	no change
Swim Team 2/15/07	Summer Team program for permit holders 6-17 yrs. Old	125.00	n/a	no change
3rd Child Discounted Fee	Multi-child discount for swim team program	65.00	n/a	no change
Mom & Tot Swim (2/5/04)	Instructional program for toddlers & caregivers	10.00	10	20
Learn to Swim Week (2/5/04)	Instructional program for permit holders ages 5 & older	10.00	10	20
Lifeguard Training	Lifeguard Training Program for ages 15 and older	250.00	25	275

Approval of Gifting and Naming Policy

The Board made modifications to the policies.

Ms. Sharman Propp, Library Board President stated the Library opened today and the people are very happy. She requested modifications to the policies.

Library Donor Recognition

The amended policy was read into the record to document all the changes that were made at the meeting.

Upon motion by Trustee Waxenberg, seconded by Deputy Mayor Venditti, the Board voted unanimously to approve the following resolution as amended:

Purpose: The purpose of this policy is to establish a standard policy and procedure for the Village of Briarcliff Manor to recognize donations of money, materials, services, and or other items to the Village for the Village’s library from private individuals, organizations or other entities.

The Village recognizes the importance of acknowledging gifts to the Library. The provisions of this policy may be revised as appropriate to reflect institutional priorities and to promote philanthropic support, and exceptions may be approved on a case-by-case basis by the Village Board.

Approval of all naming opportunities and physical recognition of gifts, whether by an individual or an organization, shall be subject to the approval of the Village Board.
Physical recognition may memorialize or honor an individual or individuals or other entity or organization as desired by a donor, and approved by the Village Board.
The Library Board shall make recommendations to the Village Board for the Village Board’s consideration of donor recognition based on factors including, but not limited to, the prominence, size and location of spaces and facilities, gift size, pledge payment period, and donor interests.
The wording on physical recognition plaques will be developed collaboratively by Library Board and Library Staff in cooperation with each respective benefactor to ensure consistency and appropriateness. The length of the wording and size of plaques should be consistent relative to the size of the donor gift.
The Library Board and Library Staff shall be responsible for determining the signage to be used. The Library Board and Staff may utilize consultant advice regarding signage at no cost to the Village.
Receipt of a gift or appropriate documentation of an enforceable pledge or other commitment to make the gift must be provided for donor recognition. Donor recognition given on the basis of any pledge or other commitment shall be adjusted as appropriate if that pledge or other commitment is not met in full and shall be withdrawn and physically removed if that pledge or other commitment is not met at all.

Library and Community Center Naming Opportunities

The amended policy was read into the record to document all the changes that were made at the meeting.

Upon motion by Deputy Mayor Venditti, seconded by Trustee Smith, the Board voted unanimously to approve the following resolution as amended:

WHEREAS, the Village of Briarcliff Manor Board of Trustees (“Village Board”) recognizes that private organizations such as the “Friends of the Briarcliff Manor Library, Inc.” (“Friends”) have encouraged and will continue to encourage private individuals, organizations, and other entities to make donations for the building, renovation, funding, and operation of the Village of Briarcliff Manor Public Library and Community Center (“Library”); and

WHEREAS, in doing so, Friends and other groups would like to have such philanthropic giving recognized and to having rooms and areas of the Library and Community Center and furnishings, equipment books/collections named at various gift thresholds in honor/memory of individuals, groups, or organizations; and

WHEREAS, the Village Board recognizes the importance of acknowledging gifts to the Library and Community Center and desires to create a list of naming opportunities and donor recognition criteria that will allow donors to make contributions that carry levels of recognition; and

WHEREAS, all donations shall follow the Village Donation Policy and the Village Library Donor Recognition Policy previously adopted, and physical recognition of gifts to the Library and Community Center will be approved by the Village Board;

NOW THEREFORE, BE IT

RESOLVED, that the Village Board, based on recommendations of the Library Board, has determined the following guidelines for naming opportunities and donor recognition:

a.) The Village Board may accept gifts and donations consistent with the Village Donation Policy.

b.) The Library Board will recommend donors for naming to the Village Board consistent with the Village Library Donor Recognition Policy.

c.) The duration of naming will be the useful life of the asset. In the instance of building rooms and areas, this would be until a change in function, major renovation or demolition, but not less than 25 years.

and be it

FURTHER RESOLVED, that a “Recognition Wall Plaque” will be exhibited in a prominent location in the Library, will recognize gifts from $250.00 to $4,999.00, and will not exceed 24” in width and 36” in height; and be it

FURTHER RESOLVED, that a “Special Recognition Wall Plaque” will be exhibited in a central location in the Library, will recognize all gifts of $5,000.00 and above, and will not exceed 36” in width and 48” in height; and be it.

FURTHER RESOLVED, that on the Recognition Wall Plaque and the Special Recognition Wall Plaque:

a.) Donors will be listed by a designated category, each of which shall represent a range of gift amounts (e.g., Contributors – gifts from $250.00 and up to $1,000.00, Donors – gifts from $1,000.00 and up to $5,000.00, Benefactors – gifts from $5,000.00 and up to $10,000.00, Champions – gifts from $10,000.00 and up to $50,000.00, etc.) arranged in descending order by gift size/category name.

b.) Dewey Decimal Donor gifts will identify the subject area for which the gift has been made and gifts of furniture and equipment will identify the item of furniture or equipment given.

c.) The names of the donors of the most significant gifts will be represented in the largest type face at the top of the plaque, and type face will descend gradually in size by category as donors are listed to the level of giving of $250.00;

and be it

FURTHER RESOLVED, that gifts of $10,000.00 and above will be recognized by name in appropriate site-specific locations as well as on the Special Recognition Wall Plaque.

a.) Individual plaques naming rooms will be placed over the doorway to said room or in a centralized and highly visible location in the dedicated room.

b.) For all gifts to name areas, and beginning at the $100,000.00 level, the plaque will not exceed 12” x 30” and may decrease with the size of gift/area named in accordance with proper recognition and aesthetic considerations.

c.) In addition, such gifts may be recognized on Library directional signage, if appropriate.

and be it

FURTHER RESOLVED, that these naming opportunities and recognition criteria may be revised as appropriate to reflect institutional priorities and to promote philanthropic support, and exceptions may be approved on a case-by-case basis by the Village Board as recommended by the Library Board.

Juliette Wasserman Recognition

Deputy Mayor Venditti stated he was a donor to the foundation and wanted to make that known for ethical reasons. He further stated that Counsel advised him there wasn’t a conflict because he didn’t have a financial stake.

Trustee Waxenberg read aloud the following statement regarding the reasons behind the recognition.

The Children’s Library is going to be named in memory of Juliette Wasserman, a Briarcliff baby, who died while sleeping in her crib. Almost immediately following her passing, in February 2002, the family formed and received donations for the Juliette Wasserman Foundation to fund an expanded children’s library, a passion the entire family shared, especially Juliette’s siblings. This effort began well before the Board of Trustees approved funding for a new library. In fact almost $40,000.00 in contributions was donated around that time. To date the Foundation has received approximately $100,000.00 making it one of the most significant donors to the overall campaign.

When the Friends of the Library launched their capital campaign, donors had the choice to contribute to the general campaign fund or designate their contribution to the Juliette Wasserman Children’s Library, meeting their desire to support the library but honor Juliette’s memory.

Because of these unique circumstances, which differ from the other named rooms, it is necessary to recognize the donors who contributed to this special fund in Juliette’s memory, which seems most appropriate to do on the room’s plaque. And, also because Juliette is the only Briarcliff resident, child, being honored and memorialized in the library, it seems fitting to include a painting of her in the room.

The amended policy was read into the record to document all the changes that were made at the meeting.

Upon motion by Trustee Smith, seconded by Trustee Mayer, the Board voted unanimously to approve the following resolution as amended:

WHEREAS, the Village of Briarcliff Manor Board of Trustees (“Village Board”) recognizes that private individuals and organizations have made donations specifically in the name of Juliette Wasserman for the Children’s Library in the newly renovated Briarcliff Manor Library and Community Center; and

WHEREAS, in doing so, the Village of Briarcliff Manor Board of Trustees upon recommendation of the Library Board would like to have such philanthropic giving recognized and name the Children’s Library the “Juliette Wasserman Children’s Library;” and

WHEREAS, the Village Board recognizes the importance of acknowledging gifts to the Library and has created a list of naming opportunities and donor recognition criteria that will allow donors to make contributions that carry levels of recognition; and

WHEREAS, all donations for the Juliette Wasserman Children’s Library shall follow the Village Donation Policy and the Village Library Donor Recognition Policy previously adopted, and physical recognition of gifts to the Library will be approved by the Village Board;

NOW THEREFORE, BE IT

RESOLVED, that the Village Board, based on recommendations of the Library Board, has determined the children’s library be named the “Juliette Wasserman Children’s Library”; and be it

FURTHER RESOLVED, that a room naming plaque shall be placed in accordance with the Library Donor Recognition Policy and the Library Naming Opportunities and Donor Recognition Resolution previously adopted; and be it

FURTHER RESOLVED, that a separate “Juliette Wasserman Children’s Library Recognition Wall Plaque” will be exhibited in a prominent location in the Children’s Library, will recognize gifts of $250.00 or more made particularly in memory of Juliette Wasserman for the building, renovation, funding, or operation of the Children’s Library, and will not exceed 24” in width and 36” in height; and be it

FURTHER RESOLVED, that on the Juliette Wasserman Children’s Library Recognition Wall Plaque, the names of the donors of the most significant gifts will be represented in the largest type face at the top of the plaque, and type face will descend gradually in size as donors are listed to the level of giving of $250.00.

The Board thanked the Library Board and all those that donated.

Approval of Library Change Orders

Upon motion by Trustee Mayer, seconded by Trustee Waxenberg, the Board voted unanimously to approve the following resolution:

BE IT RESOLVED that the Board of Trustees hereby approves the following change orders:

Change order FCI-29 in the amount of $2,775 to provide 2 ¼ inch strip oak flooring to match stair treads at intermediate and second floor landings.

Change order FCI-30 in the amount of $2,071 for the installation of ceramic floor tile under the rolling grille and the entry vestibule and closet.

Fire Department Membership

Upon motion by Trustee Waxenberg, seconded by, the Board voted unanimously to approve the following resolution:

BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Nicholas Giampietro to the Scarborough Engine Company.

Upon motion by Deputy Mayor Venditti, seconded by Trustee Smith, the Board voted unanimously to approve the following resolution:

BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Martin B. Engelhardt to the Briarcliff Fire Company.

Upon motion by Trustee Smith, seconded by Trustee Mayer, the Board voted unanimously to approve the following resolution: Socolof – ES, RM all in favor

BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Alex Socolof to the Briarcliff Manor Hook & Ladder Company.

Upon motion by Trustee Mayer, seconded by Trustee Waxenberg, the Board voted unanimously to approve the following resolution:

BE IT RESOLVED, that the Board of Trustees of the Village of Briarcliff Manor hereby approves the membership of Alan Goodkin to the Briarcliff Manor Hook & Ladder Company.

Minutes

Upon motion by Trustee Waxenberg, seconded by Deputy Mayor Venditti, the Board voted unanimously to approve the minutes of January 22, 2009.

Upon motion by Trustee Smith, seconded by Trustee Mayor, with two abstentions from Trustee Waxenberg and Deputy Mayor Venditt, the Board voted to approve the minutes of February 5, 2009.

Resolution to Approve Agreement with Employee

Village Attorney Smith noted the resolution gave the Mayor authorization to sign the document on behalf of the Village.

Upon motion by Deputy Mayor Venditti, seconded by Trustee Smith, the Board voted unanimously to approve the following resolution:

BE IT RESOLVED that the Board of Trustees does hereby approve an agreement with Ingrid Richards effective February 20, 2009.

Mayor Vescio read the following statement regarding Ms. Richard’s separation of employment.

“Some of you may know that Ingrid Richard’s last day of work will be tomorrow. The Village would like to thank Ingrid for her many years of dedication and service to the Village. The Board of Trustees wishes her much success in her future endeavors”

Mayor Vescio requested a letter be drafted regarding the intersection of North State Road and Route 9a to the NYS Department of Transportation requesting they renew their efforts to look at the intersection’s safety.

Adjournment

Upon motion by Deputy Mayor Venditti, seconded by Trustee Smith, the Board voted unanimously to close the regular meeting at 8:45pm.

Respectfully Submitted By,

Christine Dennett

Village Clerk