Village Board of Trustees
Regular Meeting
July 11, 2007
7:30 p.m.
A Regular Meeting of the Board of Trustees of the Village of Briarcliff Manor, New York was held in the Village of Briarcliff Manor Village Hall, at 1111 Pleasantville Road, Briarcliff Manor, New York of the 11th of July commencing at 7:30 p.m.
Present
William J. Vescio, Mayor
David Venditti, Deputy Mayor
Elsie Smith, Trustee
Gayle Waxenberg, Trustee
Also Present
Michael Blau, Village Manager
Ingrid Richards, Assistant Village Manager
Clinton Smith, Village Attorney
Christine Dennett, Village Clerk
Absent
Robert Mayer, Trustee
Presentation by Hazen & Sawyer, Full Water Supply Project
Ms. Wendy Sperduto and Mr. Ian Crossly of Hazen & Sawyer presented Full Water Supply Project to the Board and the public.
Ms. Sperduto stated the design was at 60% completion and they were currently going through the site plan approval process with the Village of Tarrytown.
Village Manager Blau stated the Village had taken an aggressive approach and hoped to meet the May 2008 deadline.
Mr. Nick Evanchik of Alder Drive asked if a final decision had been made as to whether or not the water main would go through Old Sleepy Hollow Road.
Ms. Sperduto stated a large portion of the route would be on Sleepy Hollow Road not Old Sleepy Hollow Road.
Mr. Evanchik asked what the rational was for designing to provide 15 million gallons of water per day for all 3 communities when only 5 was necessary for Briarcliff.
Ms. Sperduto stated the design was scaled back to 3.1 million gallons per day because the hydraulic system wouldn’t sustain 5.2 million gallons per day.
Mayor Vescio stated the system was designed to not have the maximum capacity and allow for it to be added down the road.
Mr. Evanchik asked why the Village had to provide service to the other towns. He stated it seemed the Village was never committed before.
Deputy Mayor Venditti stated there was always a requirement.
Mr. Evanchik asked about peak usage and stated he thought it was 4 million gallons per day.
Village Manager Blau stated that number was reached once.
Mayor Vescio stated the storage tanks would be used in that situation.
Ms. Margo Berger of 2 Elizabeth Court asked if the 16 inch water main needed work to handle the pressure.
Mayor Vescio stated a new line would be installed.
Mayor Vescio thanked the Ms. Sperduto and Mr. Crossly for their presentation.
Board of Trustees Announcements
§ The Summercliff Theatre presents Once on This Island, July 27th and July 28th at the School Auditorium
§ July 31st the Comprehensive Advisory Committee will hold a Public Hearing at 7:30pm
§ The Board urged Residents to use proper safety when using gas or charcoal grills
Village Managers Report
§ The new website had been launched and it was still a work in progress.
§ The first construction meeting for the library is tomorrow.
§ The ground breaking ceremony for the Library is July 27th at 10am.
Public Comments
There we no public comments.
Award of Bid
Tree Trimming Project
Upon motion by Trustee Smith, seconded by Trustee Waxenberg, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the bid for Tree Trimming Services (VM-0708-08) is hereby awarded to The Care of Trees, Inc., per their bid of $1,195.50 per day.
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with The Care of Trees, 458 Lexington Avenue, Mount Kisco, New York for Tree Trimming Services.
Chilmark Park Playground Improvement Project
Upon motion by Trustee Waxenberg, seconded by Deputy Mayor Venditti, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the bid for the Chilmark Park Playground Upgrade Project (VM-0607-21) is hereby awarded to Peter J. Landi, Inc., per their bid of $45,000.
BE IT FURTHER RESOLVED that the Village Manager is hereby authorized and directed to execute a contract with Peter J. Landi, Inc. of 249 Main Street Eastchester, NY for the Chilmark Park Playground Improvements.
Submission of Grant for Justice Court Assistance Program
Deputy Mayor Venditti requested the language “not to exceed the maximum allowed under state law” be added to the resolution.
Upon motion by Deputy Mayor Venditti, seconded by Trustee Smith, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the Board of Trustees does hereby authorize the submission of a grant application for funding from the Justice Court Assistance Program as amended for the following items:
Walkthrough Metal Detector
Handheld Metal Detector
Shredder
Label maker
US Flag (3)
Scanner (Records Management)
Authorize Village Manager to Execute Agreements
NYSDOT, Snow & Ice Amendment to Change Estimated Expenditures
Upon motion by Trustee Smith, seconded by Trustee Waxenberg, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute an amendment to the 2006-2007 Snow and Ice Agreement with the New York State Department of Transportation relating to the estimated expenditures for the year.
Westchester County Intermunicipal Agreement, Police Academy Instructors
Upon motion by Trustee Waxenberg, seconded by Deputy Mayor Venditti, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute an Intermunicipal Agreement with Westchester County for Police Academy Instructors.
Construction Management/Administration Services, Library
Upon motion by Deputy Mayor Venditti, seconded by Trustee Smith, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute a Professional Services Agreement with Calgi Construction Company, Inc., 116 Radio Circle, Mt. Kisco, New York to provide Construction Management/Administration Services for the Briarcliff Manor Library expansion project.
Construction Easement Agreement
Mayor Vescio requested a 30 foot construction easement and a permanent 20 foot easement be added to the agreement.
Deputy Mayor Venditti requested that the language “School Road known as Van Lu Van Road” be added.
Upon motion by Trustee Smith, seconded by Trustee Waxenberg, the Board voted unanimously to approve the following resolution:
BE IT RESOLVED that the Village Manager is hereby authorized and directed to execute an Easement Agreement with Atria Senior Living Group, Inc. of 1025 Pleasantville Road, Briarcliff Manor, New York relating to the Briarcliff Manor Library expansion project subject to approval by Counsel as amended.
Sleepy Hollow Country Club, Special Use Permit
Village Attorney Smith stated the Special Use Permit was not changing that it was a one time event.
Upon motion by Deputy Mayor Venditti, seconded by Trustee Waxenberg and one abstention from Trustee Smith, the Board voted to approve the following resolution:
RESOLUTION
VILLAGE OF BRIARCLIFF MANOR
BOARD OF TRUSTEES
Adopted July 11, 2007
SLEEPY HOLLOW COUNTRY CLUB
RESOLUTION ON SKEET SHOOT
WHEREAS, on May 17, 2007, the Board of Trustees (“Board”) of the Village of Briarcliff Manor (“Village”) granted special permit approval to Sleepy Hollow Country Club (“Club”) for its operation as a “[c]lub… not operated for gain” under Village Code~§220_6(J)(6) (“Special Permit Approval”) at its location consisting of the following parcels designated on the Village’s Tax Maps as Section~104.08, Block~1, Lot~51; Section~104.11, Block~1, Lot~41; Section~104.12, Block~1, Lot~1; Section~104.12, Block~1, Lot~6; Section~104.16, Block~1, Lot~7; Section~104.16, Block~1, Lot~10; and Section~105.09, Block~1, Lot~1 and commonly known as 777~Albany Post Road, Scarborough, New York (“Property”); and
WHEREAS, Paragraph 24.4 of the Special Permit Approval provides that “[s]keet shooting at the Property shall be allowed only [on] one Monday in June between the hours of 10:00 AM and 2:00 PM for the Bond Club outing (“Bond Club Skeet Shoot”), among other times; and
WHEREAS, the Bond Club outing scheduled for June 19, 2007, was canceled due to weather; and
WHEREAS, the Club has asked the Board for permission to reschedule the Bond Club Skeet Shoot for Tuesday, July 17, 2007; and
WHEREAS, Village Code Chapter 146 prohibits the discharge of firearms, where otherwise permitted, only between the hours of 6:00 PM and 10:00 AM;
NOW THEREFORE BE IT:
RESOLVED, that the Board grants the Club permission to hold the Bond Club Skeet Shoot on Tuesday, July 17, 2007, between the hours of 10:00 AM and 2:00 PM; and be it further
RESOLVED, that shooting pursuant to the permission granted by this Resolution shall be subject to the provisions on “Noise” of Village Code Chapter 146 and on all other provisions of applicable law; and be it further
RESOLVED, that except as otherwise specifically set forth in this Resolution, all of the terms, conditions, and provisions of the Special Permit Approval granted to the Club on May~17, 2007, remain valid and unaffected by this Resolution.
Schedule a Special Meeting
Upon motion by Trustee Smith, seconded by Trustee Waxenberg, the Board voted unanimously to schedule a special meeting for Wednesday, July 25, 2007 at 7:30pm in Village Hall.
Schedule a Public Hearing - Chapter 220 Zoning, Section 2, Definitions, Section 220:A5, Schedule Limiting the Use of Buildings and Land and the Location, Arrangement, Bulk and Size of Buildings. These provisions were part of the Local Law commonly called the Bulk Housing Law. Amendments to the Code include, but are not limited to: eliminates increased setbacks and creates two standard setbacks based upon the Gross Floor Area (GFA) of a residence; requires landscaping; portions of decks greater than specified amounts will be included in the GFA calculation; adds certain grandfathering provisions for existing homes built at previous minimum setbacks.
Mayor Vescio stated the Environmental Assessment Form was received.
Upon motion by Trustee Waxenberg, seconded by Deputy Mayor Venditti, the Board voted to schedule a Public Hearing on July 25, 2007 at 7:30pm for Chapter 220 Zoning, Section 2, Definitions, Section 220:A5, Schedule Limiting the Use of Buildings and Land and the Location, Arrangement, Bulk and Size of Buildings. These provisions were part of the Local Law commonly called the Bulk Housing Law. Amendments to the Code include, but are not limited to: eliminates increased setbacks and creates two standard setbacks based upon the Gross Floor Area (GFA) of a residence; requires landscaping; portions of decks greater than specified amounts will be included in the GFA calculation; adds certain grandfathering provisions for existing homes built at previous minimum setbacks.
Schedule a Public Hearing - Chapter 220 Zoning, Section 16 (A) (4), Nonconforming Buildings and Uses, Effect of Serious Damage, to modify the requirements for the reconstruction of nonconforming buildings destroyed or damaged.
Upon motion by Deputy Mayor Venditti, seconded by Trustee Smith, the Board voted unanimously to Schedule a Public Hearing for Chapter 220 Zoning, Section 16 (A) (4), Nonconforming Buildings and Uses, Effect of Serious Damage, to modify the requirements for the reconstruction of nonconforming buildings destroyed or damaged.
Minutes– June 21, 2007
Upon motion by Trustee Smith, seconded by Trustee Waxenberg, one abstention by Deputy Mayor Venditti, the Board voted to approve the minutes of June 21, 2007 as amended.
Adjournment
Upon motion by Trustee Waxenberg, seconded by Deputy Mayor Venditti, the Board voted unanimously to adjourn the meeting at 9:00pm.
Respectfully submitted by,
Christine Dennett
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