Chairman: Richard Baker
Members Present: Bill Manter, Laurie Levy, Julia Hucknall, Kim Ames
Members Absent: None
Recorder: Laurie Levy/Tape Recorder
The meeting was called to order at 7:00 p.m.
Stiles Crossing Recommendation – The Board reviewed site inspection reports by Graves Engineering and EcoTec. Both agree on items that need to be fixed. Mr. Baker stated that Mike Andrade estimated repairs between $5,000-$10,000. Nancy Colbert Puff informed Mr. Baker that the bonding company should take care of some of the items, but specifics are not yet known. She has contacted the bonding company and is awaiting a response. Mr. Baker spoke with Don Parker. Mr. Parker's biggest concern is the erosion behind the berm. He stated that this needs to be repaired before the streets are accepted. Town Counsel informed Mr. Baker that the most critical legal issue is obtaining clear title in order that the streets can be deeded to the town.
Mr. Baker discussed the Graves Engineering Report item by item:
Item 1 was acknowledged.
Item 2 will need to be fixed.
Item 3 was acknowledged.
Developer has agreed to complete Items 4 and 5.
Item 6 is minor but requires attention.
Item 7 not an issue.
Item 8 is an issue and needs to be dealt with.
Item 9 is the responsibility of the contractor.
Item 10 is the responsibility of the contractor.
Item 11 is the responsibility of the contractor and definitely an issue that needs to be dealt with.
Item 12 is the responsibility of the current homeowner.
Item 13 is the item of most concern to Mr. Parker. It is the responsibility of the developer. The developer has agreed to perform the repairs but has given no guarantee or timeline.
Item 14 can be verified by the electric company.
Item 15 is the responsibility of the contractor or Maintenance Trust.
Ralph Viscomi, present along with other homeowners, stated that he spoke with Jim Venincasa and his attorney this afternoon and was told that all documents have been turned over to Town Counsel. Mr. Baker stated that Selectman Roger Deal will make the street acceptance motion at Town Meeting, but the Selectmen's position is that they will pass over the motion if all deficiencies are not corrected by May 2. There was consensus that the necessary repairs could not be completed before May 2. The Board discussed the possibility of obtaining some type of surety. Mr. Baker suggested that the homeowners speak out at Town Meeting to ask that the acceptance motion not be passed over, and the Board discussed strategies to bring an amended motion to the floor.
Mr. Manter made a motion for a recommendation to amend Article 28 by adding the following: "subject to the approval of the Planning Board, the Highway Superintendent and Town Counsel and upon such terms, conditions and proofs as they deem appropriate; compliance with this requirement to be satisfied only by a document to that effect issued by the Planning Board and recorded at the Registry of Deeds." Ms. Ames seconded the motion: all in favor; none opposed. Mr. Baker will send the proposed Amendment to Town Counsel before Town Meeting. The town has accepted streets in the past with these conditions, although present Town Counsel may object.
Ms. Levy made a motion that if Article 28 is amended with the conditions, the Planning Board will recommend approving; Mr. Manter second the motion. All in favor; none opposed; motion carries.
Mr. Baker stated that he will be traveling on May 2 and will prepare text of the Planning Board recommendations for Mr. Manter to present at Town Meeting in case Mr. Baker is unable to attend.
The meeting was adjourned at 8:48 p.m.
Meeting Materials:
April 15, 2011 Graves Engineering Letter re Stiles Crossing Subdivision
April 1, 2011 EcoTec, Inc. Memorandum to the Boylston Conservation Commission re Stiles Crossing
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