Date of Meeting: Tuesday, May 14, 2013
Location: Town Hall, 221 Main Street
Time: 6:30 PM – 7:20 PM
Members Present: Chairman James Wood, Matthew Mecum; Michael May; Martin McNamara, Town Administrator, Stephen Madaus, Town Counsel; Lori Esposito, Administrative Assistant (Others as listed on attached sheet.)
The meeting commenced at 6:30 PM.
Reorganization of the Board:
Matt Mecum made a motion to name Jim Wood as Chairman. Mike May seconded the motion; voted all in favor.
Mike May made a motion to name Matt Mecum as Vice-Chairman. Jim Wood seconded the motion; voted all in favor.
Matt Mecum made a motion to name Mike May as Clerk. Jim Wood seconded the motion; voted all in favor.
Report of the Town Administrator to the Board of Selectmen:
- Annual Town Meeting Articles and Budget: The TA expressed gratitude to the Selectmen and the Boylston citizens for approving the financial articles and budget.
- Approved Budgets: The TA has distributed approved budgets to all departments with the admonition that each department should stay within its budget so that few transfers will have to be made at next year’s ATM.
- Leaf Disposal: An area in the Police Department’s upper parking lot near the existing mulch pile has been identified for leaf disposal and Steve Mero is seeing to disposal of surplus trucks in that area. He is attempting to contact a representative from the DEP.
- E-Permitting: Four proposals for this project have been received. Proposal packages and evaluation check sheets are being prepared by CMRPC for each town involved in the grant program. A selection will be made later this summer.
- Bigelow’s Nursery: Bigelow’s has donated a large tree to the Town through the Garden Club. The tree will be planted on Thursday, May 16 at 10:00 AM on the Town Common. Members of the Board are invited to attend.
- Police Department Overnight Sergeant: Chief Sahagian included in his budget the funds for an overnight sergeant. The Chief is anxious to move forward with this and the TA asked if the Board is ready to make a decision. Jim asked if this meant having two patrolmen on the third shift. Mike May asked if they would work a rotational schedule or a fixed schedule. The TA thought it would be fixed.
The Board would like to discuss this with the Chief at its next meeting.
- Massachusetts House Budget Proposal: Representative Naughton has filed two amendments: one for the State Highway Department to reinstall the crosswalk at the Calliope Theatre on Main Street; and the other for a $25K earmark to Boylston for upkeep and repair at the Police Academy on the second floor. Mike May asked about the tenancy of the MCJTC, e.g., terms, etc. Senator Chandler has committed to filing both of these amendments in the Senate Budget Proposal. There is no guarantee they will be accepted.
- Transfer: Funds were transferred from the “Special Town Meeting Notices” account to other accounts in error, as the invoice for printing notices and warrants had not been received. The TA requested a transfer of $905 from the TA Salary line to the Special Town Meeting Notices line.
- Assistant Treasurer/Collector: Rosemary Buckley has accepted the Town’s offer and will begin work on May 28.
- Town House Septic System: Some edits have been done to the bid documents for this project and we plan to advertise on May 29 with a bid opening of June 17.
Shell Station Liquor License: Final approval for beer/wine license received from ABCC; board signed license.
F’2014 Appointments:
Motion was made, seconded and voted all in favor to approve appointment of the following to various Town Boards and Committees:
Business Marketing Committee: Dick Prince
Capital Planning Committee: Howard Drobner
Council on Aging: Mary Ann Whitney
Finance Committee: Herb Cronin
Homeland Security: Dennis Costello
Personnel Board: John Stowe, Dick Prince, Gregory White
Highway Superintendent: Steve Mero
Building Inspector: Tony Zaharaidis
Mike May asked about the Building Inspector’s hours and availability; he’s received calls concerning his limited availability. Matt said E-permitting will assist with that. Mike asked how many hours the Building Inspector is supposed to be available; Marty said 18 hours. Mike said he has received consistent commentary about his availability to the public and this needs to be considered in the future. Marty said this is a part-time position and we were hard pressed to find a part-time person. Matt said E-permitting will also allow us to see revenue, activity, etc., in order to evaluate additional hours/needs.
Meeting Schedule: The following meeting dates have been approved by the Board:
Monday, June 17; Monday, July 15; Monday, August 12; and Monday, September 9.
Sign Request: Request has been made to place a sign at the corner of Routes 70 and 140 advertising Tahanto’s Annual Pancake Breakfast to be held on May 27.
Motion was made by Mike May, seconded by Matt Mecum and voted all in favor to grant the request.
Future Agenda Items:
- Matt: Cell tower lease on Mile Hill Road.
- Matt: Presentation to graduates entering the military; reach out to Superintendent and Principal to get names.
- Mike: Recommends pro-active communication to welcome/thank you, etc., new businesses to Boylston.
- Mike: If research needs to be done on a particular subject on which someone needs information, how does the Board currently handle capturing real data. Are there subcommittees, unofficially collecting information before collaborating, etc.? Matt said we are in the process of establishing a Google Drive for documentation to be shared by the board.
Jim said the open meeting laws are different from what they were years ago. If there is something to be discussed, call the TA or Lori to add the item to the Agenda. Steve Madaus briefed Mike May regarding Agenda topics and the posting process. Selectmen’s Miscellaneous is within 48 hours.
Mike said he will gather information regarding the Route 140 sewer system.
- Jim: Get Thank You/Recognition plaques for Jim Stanton, Roger Deal and Ken Sydow.
At 7:20 PM Matt Mecum made a motion to adjourn. Mike May seconded the motion; voted all in favor.
The meeting was adjourned at 7:20 PM.
Respectfully Submitted,
Lori Esposito, Administrative Assistant
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