Date of Meeting: Monday, June 25, 2012
Location: Town Hall, 221 Main Street
Time: 6:30 PM – 6:50 PM
Members Present: Chairman Kenneth Sydow, Vice Chair James Wood,
Others Present: Martin McNamara, Town Administrator; Lori Esposito, Administrative Assistant to the Board of Selectmen. (Others as listed on attached sheet.)
Absent: Matthew Mecum
Report of the Town Administrator to the Board of Selectmen:
1. Complaint: A complaint was received from John Rowland of Dewey Avenue regarding damage to his property when a water main was repaired. The complaint was forwarded to the Water District and they advised the TA that they would take care of the matter.
2. Personnel Board: The TA met with representatives of the Personnel Board and discussed their role with respect to personnel matters. He indicated to them that it is not appropriate for them to be in the hiring and firing personnel files. The TA does not think the Town needs to spend money on By-law changes. He suggests keeping the Personnel Board intact and instructing them to commence meeting again.
Ken Sydow asked the TA to draft an agreement/description of what the Board would be responsible for. Changes currently in place were from years ago when there was no TA in place. They would like him to see what makes the most sense going forward and having all in agreement.
3. Library Planning Committee: The TA met with this committee, their architect and Town Counsel; they had a number of questions for Town Counsel regarding procurement laws. The committee members have decisions to make regarding bidding the project as one project or two projects, with the septic system separate. There is also the possibility of combining the septic system with that at the Town House. This could possibly save some money by using the same contractor. Ken Sydow said it would depend upon when one is ready and if the other is ready at the same time.
At the Board’s request, the TA looked into the possibility of buying materials from the state bid list and then hiring labor. He spoke with the State OP Services division, and no bid list for septic system materials exists; we will need to bid the entire project.
4. MIIA Insurance: The TA met with our loss control rep from MIIA and discussed their rewards program whereby we can get up to $9K per year in rebates. We have received a total of only $14K over the past nine years. Their training schedule for FY’13 will be out soon and it is the TA’s plan to have us take full advantage of the program. They offer programs for public officials, school departments and law enforcement. $5K and $10K grants are also offered.
5. Health Care Law Update Meeting: The TA attended a meeting in Westborough sponsored by Fallon Community Health Plan.
6. Football Field: The field was scheduled to be repaired by the USDA on June 25, but bad weather forced rescheduling.
7. Town Hall Power Failure: Power went out around 9:30 AM for approximately one hour on June 25, due to an electrical storm. The internet was down most of the day; probably a Charter problem.
8. Two new servers: We have begun soliciting quotes for the new server for Town Hall and the separate server for the Assessors’ office.
9. Chiller: We are looking into the possibility of moving one of the chillers outside Town Hall over to the Police Department building. This particular chiller is not in use at Town Hall and would replace the one at the PD which has involved over $1,300 in repairs this past week.
One-Day Alcohol License: Application was made by the Knights of Columbus for a one-day liquor license for June 29, 2012 at St. Mary of the Hills to celebrate the 75th birthday of the parish priest.
Motion was made, seconded and voted all in favor to grant the request and to waive the fee.
Central Community Grange Request: The Grange requested permission to use the Town Common on June 30, 2012 for Junior Grange Day.
Motion was made, seconded and voted all in favor to grant the Grange’s request.
Municipal Charges Agreement for School District: The TA stated this has been reviewed and approved by Town Counsel.
Motion was made, seconded and voted all in favor to approve the agreement.
Chairman Kenneth Sydow signed the agreement.
VADAR Systems software and service agreement: The TA stated the agreement has been reviewed and approved by Town Counsel.
Motion was made, seconded and voted all in favor to approve the agreement.
Board and Committee Appointments:
Motion was made, seconded and voted all in favor to appoint all members of the Boylston Police Department, as noted on the attached list.
Motion was made, seconded and voted all in favor to appoint all members of the Boylston Fire Department, as noted on the attached list.
Motion was made, seconded and voted all in favor to appoint Mike Ridinger to the Cable Advisory Committee; Chip Burkhardt to the Conservation Commission and Robert Thomas to the Insurance Advisory Committee.
The Board agreed to have the Personnel Board appear at their next scheduled meeting.
The meeting minutes presented for approval on June 12, 2012 will be on hold.
At 6:50 PM a motion to adjourn was seconded and voted all in favor. Meeting adjourned.
Respectfully Submitted,
Lori Esposito
Administrative Assistant
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