Date of Meeting: Tuesday, April 21, 2009
Location: Town Hall, 221 Main Street
Time: 6:30 PM – 8:15 PM
Members Present: Chairman James Stanton; Roger Deal;Ken Sydow
Others Present: Stephen Madaus, Town Counsel; Nancy Colbert, Town Administrator; Lori Esposito, Administrative Assistant; Police Chief Anthony Sahagian; others as noted on attached sign-in sheet.
Financial Warrants were signed in approval.
Report of the Town Administrator to the Board of Selectmen:
1. House Ways and Means Budget: local aid reduction. Governor’s budget amended; will affect Boylston with possible shortfall of $34 - $78K.
2. Ice Storm Debris Cleanup: Highway Department continues cleanup effort on schedule. FEMA has assisted us in submitting for reimbursement (estimated at $270K [Municipal] and $144K [Light Dept]). If approved, we need to submit supporting documentation.
3. Front-end Loader: The bid has gone out; responses due next week (April 30).
4. Pension Check/Healthcare Insurance Deductions – Worcester County Regional Retirement proposes to administer health insurance deductions for all retirees. Town Administrator and Treasurer agree it will streamline processing and result in better service for retirees. No cost for service. Ken made a motion to support the recommendation; motion seconded; voted All in Favor.
5. Investment Advisory Committee: Nancy invited Town Accountant and Treasurer to Selectmen’s 5/18 meeting to discuss.
6. Route 140 Corridor Study: Nancy spoke with consultants and will be finalizing changes to incorporate into a contract to be presented to the Board for execution by early May.
7. Gough House Designer Selection: Nancy is assisting the Gough House Committee in fulfilling the requirements of Designer selection. RFP will be advertised in the next few weeks.
8. Library Designer Selection: Trustees are interested in obtaining professional architectural assistance to advise on interior alterations. They are funding a small initial phase of design services that will assist in developing a multi-phased plan. Nancy if providing feedback and comments on their proposed RFP.
9. Stormwater Management Program: Woodward & Curran contract. Nancy worked with Woodward & Curran to have their contract comply with our standard terms provided by Town Counsel Madaus. She recommends the contract for execution. Ken Sydow made a motion to approve and sign the contract as recommended by the Town Administrator. Motion seconded, voted All in Favor. All signed.
10. Regional Dispatch: Holden, Sterling, Lunenberg, Princeton, Rutland, West Boylston and Boylston have begun meeting to discuss options. Chief Flanagan (fire chief) attended two introductory meetings; Nancy will participate on a subcommittee to develop a grant application for submittal in July.
11. Regional Services: Shrewsbury, West Boylston, Northborough, Grafton, Southborough, Holden and Westborough have begun to explore opportunities. She will join the group at its next meeting. Initial areas discussed are: Highway, Parks & Cemetery, Library, COA, Veterans Services, Public Health and Code enforcement (building/electrical/plumbing/health/restaurant/zoning)
12. Wachusett Earth Day: DCR continues to negotiate with West Boylston. Constructions bids due May 4th.
Common Victualer License Application: License requested by Anytime Fitness, 81 Shrewsbury Street. License approved and signed.
Eric Johnson (7:00 PM):
· Mr. Johnson bought Perkins land at Poe Avenue. The Town-owned land adjacent to it would make his a conforming lot.
· Wants to show his interest in the parcel if the Town is interested. (It is about an 8,000 s.f. lot.)
· Jim asked how soon he would be interested in it. When would he be building? Eric said it would not be very soon; in the next year or two. Board agreed to keep his interest in mind.
Annual Town Meeting Warrant: Invite departments in to April 27 warrant review (Planning Board, etc.)
Tax Title Searches:
· Workshop date: scheduled for town-owned land review: Friday, May 8, 2009 at 1:30 PM.
· The Board would like a final list of the status from Gould Title Search by May 8.
· Board would like the Town Administrator to recommend what can be/should be done with the parcels (buildable/non-buildable, etc.).
· Stephen said tax title parcels may only be disposed of by auction. Otherwise, we need to transfer from the Tax Title Custodian to the Board of Selectmen via Town Meeting vote for the purpose of sale, etc. This would need to be a majority (two-thirds) vote.
Mount Pleasant Country Club (Continuation of April 6th Hearing on Alteration of Premises) (7:15 PM) Present: Mitch Marron, Attorney Marshall Gould and Todd Sauer:
· Attorney Gould said he spoke with the attorney at the ABCC (William Kelly) to clarify the guidelines recently established of which Lori sent him a copy. He incorporated the changes that the ABCC requires.
· Chief Sahagian said the only unanswered question is the parking lots. He would like some attention paid to both lots, not just Cross Street.
· Attorney Gould said he will change Paragraph 1 to read “…there will be no alcoholic beverages allowed in the parking lots.” He will change “parking lot” to “parking lots” throughout the document.
· The Chief asked if the cart is going to be the exception or the rule. Atty Gould said it will mostly be Clubhouse sales outside.
· Chief Sahagian asked if they could notify the Police Department when the cart will be in use. Even one half hour prior to use on the same day is acceptable. Mitch Marron said they would do that.
· Ken Sydow asked if anything would be stored at the Seventh Hole snack shack. Mitch Marron said possibly, but definitely not alcohol. Ken would like to see in the agreement that there will be no overnight storage of alcohol in the snack shack. Attorney Gould will add that to Paragraph 4.
· The Chief asked what type of alcohol is to be sold. Mitch: beer, maybe Mike’s Hard Lemonade. No nips or hard liquor. They have no intention of making it a ‘drink-fest’ or cause a huge liability to the Club. Their intention is to utilize the clubhouse as much as possible on a daily basis.
· Chief Sahagian said Mount Pleasant has been a very good neighbor. He is glad to see they have gone the “extra mile” with their plan.
· Ken asked for Stephen Madaus’ and the Town Administrator’s thoughts.
o Stephen said regarding signage for not crossing the public way, he thought if it included or cited the bylaw or statute, or noted ‘per order of the Police Chief’, it might carry more weight for patrons to obey. (Perhaps impose a fine as well.)
o Atty Gould said the Mt. Pleasant Board approved “….per order of Town of Boylston” on the signs.
o Stephen Madaus also suggested posting a restriction of two drinks, so the server is not obligated to explain to guests while serving.
[Jim Stanton left meeting at 7:45 PM; returned at 8:05 PM.]
· Stephen inquired whether the shack person has a means of communication with the clubhouse. Mitch: yes.
· Stephen reminded the Board they may determine all alcohol or beer/wine on the license extension. Ken: feels they should leave it in accordance with the primary license being “all alcohol,” leave it up to the business.
· Motion made to accept application of Mount Pleasant to alter premises, subject to final review by Town Counsel and receipt of modification to agreement as discussed. Motion seconded; voted All in Favor (Ken Sydow and Roger Deal).
Mark Wagner Drainage Easement Issue:
· Nancy said Mr. Wagner wants to pursue consideration of an easement to move drainage on his property.
Compass Pointe (Jim Venincasa):
· In settlement agreement, has questions re: parcels A and C.
· Asking Town Counsel which to be deeded to Town versus Conservation Commission versus Water District.
· Purpose is to protect well heads.
· Stephen: This is a decision of the Planning Board. Then we need to confirm that those departments want to obtain title to the parcels.
· We will know in three to four weeks.
Upon motion made and seconded, and voted All in Favor, the meeting was adjourned at 8:15 PM.
Respectfully Submitted,
Lori Esposito
Administrative Assistant
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