Selectmen’s Minutes June 22, 2007
Special Meeting- Work Session
Called to Order: 10:30AM
Board of Selectmen present: Roger Deal and Ken Sydow (Mr. Stanton arrived at 11:15PM)
Others Present: Town Administrator, Sue Olsen
Discussions:
> School Payables Warrant: Mrs. Olsen approved the requests of the Town Accountant and School Financial Director to process invoices in preparation for Selectmen to sign at Monday, June 25th town meeting, anticipating passage of the articles-invoices and warrants to be destroyed if articles don’t pass.
> Appointment suggestions made by Mr. Deal:
Megan Mecum Janet Coakley Jay Iaccoia Christina Collins
Wendy Lonstein Arthur Gibree Earl Farmer Tim Houlihan
Steve Giguere Stephy Gibree
2007 Minutes approved by Mr. Sydow and Mr. Deal: 2/12/2007, 2/20/2007, 2/26/2007, 3/5/2007, 3/12/2007, 3/26/2007, 4/9/2007, and 4/18/2007.
When Mr. Stanton arrived and he also approved the above listed minutes.
Question: Who can approve the 2006 meeting minutes- Mrs. Olsen responded Jim Stanton and Dave Butler or Frank Reale.
Planning Board Meeting recording: Mr. Sydow requested a copy of the 6/4 planning Board session.
2007 Appointments:
Appointment Policy: Mr. Stanton asked for approval of a policy that would require all new appointees being considered for town positions to come before the board for a brief interview even if known by the Selectmen. After brief discussion this was approved unanimously. Mr. Stanton asked that Mrs. Esposito set aside 1 hour at the 7/16 Selectmen’s meeting Agenda and schedule people in for 5 minutes interviews. (All appointment decisions discussed and/or approved are recorded on the 2007 appointment list document dated 6/22/07).
Business Development Committee: Comment was made that the general consensus of town residents is that the committee should be dissolved since it isn’t doing anything to solicit business and bring them into town. Mr. Stanton responded stating “we need to make the town residents aware of the charge that was first given to that committee which was to review and propose changes to Zoning By-laws and Regulations. That was a lengthy and tedious process and very successful in that several Rt. 140 area Zoning Overlays were created and approved by the townspeople and it is that work which now allows for the development that is being proposed to date. The job was done and done well and we will publicly redefine the function and its relationship to the Rt. 140 Development
proposals so town’s people know what and how much we’ve accomplished over the last few years and what lies ahead. And we will further have to delineate the difference between this committee and our Applicant Advisory Committee. Mr. Stanton will draft a proposal to redefine the Business Development Committee in preparation for the 7/16 meeting that will be for discussion regarding the future charge to this committee.
Multiple Committees (One individual serving on several committees): The Board moved and approved by unanimous vote to allow an individual who serves in their original elected or appointed position, to be limited to serve in one (1) additional capacity.
Clerical Support: At the request of Mrs. Olsen, the Board discussed the need for hiring a part time clerk to help get back on track and then up-to-date in the backlog of work both in her office and the Selectmen’s Administrative Assistant’s office. The Board approved the request by unanimous vote and asked Mrs. Olsen to proceed immediately.
Debt Exclusion Override/ Fall Town Meeting: Mr. Stanton stated that the Board will not consider it if the town meeting is not timely with respect to setting the tax rate. They would consider it if the first interest payment would/could be due in FY09.
Retirees Health Insurance policy: Mr. Stanton will have an amended draft prepared for the Board to vote on at the 7/16/07 meeting.
The Board scheduled a special meeting work session for Friday, June 29, 2007 from 12 noon to 2PM.
Meeting adjourned at 1:15PM.
Respectfully Submitted,
Suzanne C. Olsen, Town Administrator
Recording Pro Tempore
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