Date of Meeting: Saturday, August 18, 2007
Location: Town Hall, 221 Main Street
Time: 8:30AM –11:45AM
Members Present: Chairman James Stanton, Ken Sydow, Roger Deal
Others Present: None
Disclosure of Appearance of Conflict of Interest:
Ken Sydow made a representation to the Board, a copy of which is attached to these minutes. He stated he was involved in litigation of public interest which was decided in Land Court on June 22, 2007. The appeal period expired July 23, 2007. The litigation is over. A copy of the disclosure was filed with the Town Clerk on July 30, 2007.
Potential Mall Development on Route 140:
The potential Mall on Route 140 was discussed. In the past (Digital proposed educational center development) the Town hired a firm with experience in commercial development issues to represent the Town interests.
Mark Bertonazi (bldg inspector) recently participated in a seminar regarding development opportunities available for communities with an overview of how to properly handle large scale developments. Selectmen unanimously approved Jim Stanton contacting Mark for particulars, and, to extend an invitation from the Board of Selectmen for this group to present a similar training session on permitting large scale development projects to the Selectmen. All Board Chairs, Department Heads, and the Grant Writer will be invited to participate.
The next meeting scheduled with all Boards is September 4, 2007. The above development seminar will be discussed and a date planned.
Following the presentation, an appropriate advertisement soliciting potential firms to represent Boylston in large scale commercial developments will be designed.
Grant Writer Use:
Michelle Ciccolo has been hired as a grant writer for our town. Her first assignment will be to get acquainted with the various board members. Selectmen will meet with Michelle in September, and unanimously agreed to ask her to complete documentation for the Applicant Advisory Committee, following it through to the establishment of a functional committee. This will involve working with the Selectmen, Building Inspector, Health Inspector, Town Clerk, and Town Board Chairpersons to organize this committee in a timely and functional manner. The estimated time required to complete Michelle’s participation in this project is ten (10) hours, with any necessary clerical support to come from the Building Inspectors budget.
Other items for discussion will be the extent of Michelle’s participation in the development seminar and identifying appropriate grant applications. Support for a senior center was one area discussed.
Town Administrator:
Selectmen to meet with Sue Olsen to review the current project report to identify and establish priorities in order of their importance, to be completed through the first quarter of 2008.
Earth Removal Board Appointment:
Jim Stanton made a motion to appoint Mr. Resseguie to the Earth Removal Board. There was no second. Roger Deal made a motion to appoint Arthur Gibree, it was seconded by Ken Sydow. Voted unanimous to appoint Arthur Gibree.
All agreed to put an article on the Fall Town Meeting Warrant to expand the Earth Removal Board to include two alternates. This recommendation will be reviewed with Counsel.
Town Counsel Appointment Process:
To enhance the growth and changing requirements of the Town, it was unanimously agreed to institute an ongoing process of review to include an annual internal evaluation of counsel services provided and to appraise the current market place. This internal/external review of services will be conducted on a fixed schedule basis (ie: every 3 to 4 years).
A survey of all Town Boards will be conducted to identify what services are required from Counsel, and what services are currently being provided. An evaluation and criteria of needs will be completed based on that information. It was unanimously voted that Roger Deal will coordinate implementation of the process.
It was unanimously agreed that Roger Deal have a discussion with current Town Counsel (both Town Counsel and Special Counsel), and what services are currently being provided. An evaluation and criteria of needs will be completed based on that information. If, after the evaluation/criteria of needs is completed, the Board feels the Town’s requirements for services of Counsel are not being met or can be met more effectively, a request for services and solicitation for input will be publicized. After the information is reviewed, an appointment of Town Counsel through June 30, 2008 will be made. Roger Deal will coordinate implementation of the survey process. (Estimated completion for the survey is sixty (60) days). It is anticipated that current counsel may choose to be
a candidate at the completion of the process.
A Motion was made by Ken Sydow to follow the above approach for appointment of Counsel, Roger Deal provided a second. The vote was unanimous to proceed as outlined in the “Town Counsel Appointment Process” section of these minutes.
The Board voted to appoint Attorney Gregory Angelini as Town Counsel through the completion of this process. His appointment is effective July 1, 2007. It is anticipated that he may choose to be a candidate at the completion of the process if the Board determines an external request for services is required.
The meeting adjourned at 11:45 AM
Respectfully Submitted,
Ken Sydow
Recording Pro Tempore
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