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Parks and Recreation Committee Agenda August 5, 2009
842009_82857_0.pngBolton Parks & Recreation Commission
Agenda

Date:
August 5, 2009
Time:
7:30 p.m. ET
Location:
Bolton Town Hall
Invitees / AtAgenda

  • Review July 8, 2009 minutes and action items (Team)
  • Get team’s feedback/comments on the meeting minutes from June 3, 2009 meeting  (Team)
  • Finalize minutes and send to Linda. (Team/Karen)
  • Forbush Mill Field Grievance
  • Update on response from neighbors (Karen)
  • Next steps (Karen)
  • Arrange time during fall season to evaluate issue with regard to need for hours of operation on Sunday morning (Team)
  • Discuss ideas to resolve parking issue (Team)
  • Update of buffer decision (Karen)
  • Discuss how the Commission can enforce the proper placement of goals after game play (so they will not be placed in front of the neighbors’ homes) (Team)
  • Person’s Park
  • Update on renovation project/state of property (Joyce).
  • Status of amended proposal from David Cudmore of Still River Outfitters to lease the property for an adventure education center for August and September for canoeing only. (Joyce).
  • Little Pond
  • Update on Conservation Commission meeting. (Karen).
  • Update on recyclable receptacles at Little Pond (Karen/Nancy).  
  • Discuss improvements moving forward (Karen/Team).
  • Improved lifeguard chair
  • Additional excavation in the fall to complete restoration project
  • Sanding in the winter/working with DPW
  • Discuss possibility of hiring a contractor to maintain pond during the summer season
  • Installing one of the donated bike racks
  • Installing a dock to help with swimming lessons
  • Adding a swing set
  • Removing select trees and dangerous and obtrusive root system
  • Installing stairs
  • Events
  • Con Com/Parks and Rec. Community Walk
  • Brainstorm ideas for a community walk hosted by the Conservation Commission and Parks and Rec. Commission in September (Team)
  • Review events calendar and discuss coordinating with art teacher at Florence Sawyer to have posters created on time to post on the new Parks and Recreation A-Frame Sign (Team).
  • Review current events and discuss ideas for new items to add
  • Create calendar/timeline for art teacher to ensure posters are completed by set deadline.
  • Create list of poster requirements (e.g., paper size, font size, etc.)
  • Fields /Court Scheduling
  • Process/Procedures for charging fees for field/facilities rental (Joyce)
  • Discuss updated Rules and Regulations for field use and improved permitting process (Joyce/Team)
  • Update on Baptism at Little Pond – Process/Procedure (Tom)
  • Status of field application from Scott Moran for fall Bolton Youth Baseball (Joyce)
  • Status of other applications that have been filed/need to be filed (Tom)

  • Pond Park Skating Rink
  • Update on Conservation Commission meeting (Karen)
  • Brainstorm ideas for Opening Day Celebration (when pond is open for the season) (Team).
  • Budget
  • Review FY10 expenditures/Update tracking doc (Team/Karen)
  • Website/General Email
  • Brainstorm session on how we can improve the P&R page (can we expand beyond one static page, is there a better to communicate events, scheduling, etc.)  Determine optimal layout.  (Team).
  • General Inbox
  • Any suggested changes to how we are using the general inbox.
  • Volunteer Program
  • Update on volunteer email-distribution list (can we do it?) (Tom)
  • New Ideas
  • Sports League Consortium (Joyce/Karen)
  • Discuss creating a consortium run by Parks and Recreation that brings together the heads of each of Bolton’s organized sports teams.  This will enable us to better understand the individual needs of each group and fairly disperse town funds and services across each of them.   
  • Update on the “Holiday Tree” (Karen)
  • Discuss the idea raised to decorate the tree for all the seasons and to use specific holidays to raise money for different events or activities in town.