Advisory Committee Present: David Lindsay
September 9, 2008 Burt Shnitzler
Randy Dinjian
Larry Delaney
The meeting convened at approximately 7:30 pm.
Minutes of August 19, 2008 were read and approved.
LIBRARY
Present: Library Trustees Bob Zak and Christine Sterling; Library Director Kelly Collins
Temporary Library Location: Mr. Zak reported that the Bolton Public Library is open in its temporary location in the Bolton Corner’s building, 563 Main Street, lower level.
Bid Openings: Mr. Zak reported that the bid date for the new library has been extended by one week, with the subcontractor bids being due on Wednesday, September 17 at 2 p.m. and the general contractor bids being due on Wednesday, October 1, 2008 at 2 p.m.
Library Budget: Mr. Zak reported that the FY09 budget for the Library is over budget by $3,000 due to operating costs for the new location. The Library is not requesting any additional funds at this time but wanted to make the Advisory Committee aware of the situation. Mr. Zak stated that there will be an increase in staff when the new library opens that will require an increase in the budget. The Advisory Committee informed Mr. Zak to include the recommended increase in the upcoming budget process for FY10.
Surplus Items: The Advisory Committee was provided with a list of surplus items (see attached) identified by the Library Trustees. The Library Trustees at their meeting on August 11, 2008 voted to dispose of these items with the exception of the 140 antique books and the antique etched glass shades. Nancy Skinner will be asked to auction these items off. Inquiries were also made about the antique oak shelves and every effort will be made to find a buyer for these shelves.
On a motion made by Shnitzler and seconded by Dinjian, the Advisory Committee voted to approve disposal by the Library of all items on the surplus list. It is the understanding of the Advisory Committee that the Library intends to conduct a “yard sale” type of event to generate whatever funds can be obtained from the sale of these items. Items may also be donated to charity. Any items remaining may be turned over to the Department of Public Works for removal to the Town transfer station, or to be disposed of in whatever manner the Department of Public Works deems appropriate. (Lindsay – yes, Shnitzler – yes, Dinjian – yes, Delaney – yes)
The revenue from the yard sale will go to the general fund. Mr. Lindsay stated the Advisory Committee would be willing to consider a transfer of these funds if needed.
Additional surplus: On a motion made by Delaney and seconded by Shnitzler, the Advisory Committee also approved the disposal of two typewriters from the Building Inspector’s office without the requirement to try to sell the equipment. (Lindsay – yes, Shnitzler – yes, Dinjian – yes, Delaney – yes)
SKINNERS PROPERTY
Mr. Lindsay reported that he participated in the site visit of the Skinner property at 357 Main Street that is for sale. The school administration also attended the site visit and has expressed interest in the property.
PUBLIC SAFETY CENTER
Mr. Lindsay stated that the public safety center design was sent out for a cost estimate and it came in at $320,000 over budget. There will be a meeting of the architect and users to try to revise the plan to reduce the cost.
On a motion made by Shnitzler and seconded by Delaney, the Advisory Committee voted to adjourn at 8:27 p.m. (Lindsay – yes, Shnitzler – yes, Dinjian – yes, Delaney – yes)
Respectfully submitted by Linda L. Day
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