May 10, 2012
Chairperson Langlois called a work session meeting of the Board of Water Commissioners to order at 12:00 noon, with all members present including except ex-officio member Mayor Grenier. Also present were Superintendent Viens and Debbie Baillargeon.
The purpose for this meeting was to review the FY 2013 Proposed Budget.
Before the Board discussed the Budget, Superintendent Viens stated that the sixth payment for the Office and Garage will be paid to Couture Construction this week. There will then be one payment remaining after change orders are reviewed. H. E. Bergeron Engineers have also noted a budget overrun and proposes that both Berlin Water Works and Couture Construction cover the cost. Details of the Budget overrun will be reviewed at next weeks Board Meeting.
Superintendent Viens stated that we had received a few calls from customers requesting a rebate due to the “Boil Order”- as he explained to the customer we feel bad that we had to put out the “Boil Order” for a bad test result but, if we give a rebate to one customer we would have to give a rebate to all customers then the rates would have to be raised to cover the rebates.
Superintendent Viens went over the following highlights with the Board regarding the FY 2013 budget:
1. Budget decrease from $4.4 m to $4.1m decrease of $233k
2. Plan to continue high level of “force account” work – same as FY 2012(Last Year)
3. Completed FY 12: 55 Willow Facility Upgrade-Engineering, Garage & Office
4. Three (3) Summer Help for FY 12 – Continue FY 13
5. Fourteen (14) temp hires for “Force Account” FY 12—Continue FY13
6. One (1) temp mechanic for “force account” FY 12 – Continue FY 13
7. New Salaried employee – Position filled FY 12 – Reduced Hourly by One (1) employee
8. Lease-Purchase payments – Three (3) pieces of equipment - $57k FY 13
9. On-going Long Term Debt Payments ( 3 bonds thru FY 2015)
10. Forced Account – Balance Income FY 13 = $1,768,090
Superintendent Viens & the Board reviewed each line item of the Budget Categories in detail for the following:
1. Labor
2. Fringe Benefits
3. Utilities
4. Materials & Services
5. Insurance
6. Minor Purchases & Replacement
7. Bond Debt
8. Billed & Earned
As a reminder, the next regularly scheduled meeting for the Board of Water Commissioners is May 16, 2011.
There being no further business to come before the Board at this time, it was moved by Commissioner Poulin, seconded by Commissioner Block, with all in favor to adjourn this meeting.
The meeting did so adjourn at 12:50 pm.
A True Record: ______________________________
Paul Poulin, Clerk of the Board
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