December 17, 2012
Work Session
Present were Mayor Grenier, Councilors Otis, Remillard, Benski, Morgan-Allain, Higbee, Rozek, Theberge; Councilor Nelson was absent
Others present included Patrick MacQueen, Pamela Laflamme, Michael Caron, and Linda White
46 Wight Street Bid Results
A letter prepared by Mr. Lacasse was distributed to the Council.
Mr. MacQueen prepared a bid summary of the two bids received. He noted that neither bidder complied fully with all of the stipulations in the bid document. These could be considered irregularities that the Council may waive if it so chooses.
Bidder |
Bid Amt |
Security |
Detail of proposed operation |
Detail of Experience |
Jobs Created |
Budget |
Date to open Operations |
Bank Letter |
Lacasse |
$1,000 higher than any bidder or $66,900 |
$10,000 bank check |
Moving & Storage |
None provided |
Hire if needed |
None submitted |
None listed |
Provided |
Romik |
65,900 |
$10,000 bank check |
Unclear – General Development |
Provided |
No guarantee |
None submitted |
Unclear & questions time frame |
None provided with bid |
Mr. MacQueen reported that he spoke to the City Attorney about the exact bid amount not being specified on the Lacasse bid form and the attorney indicated that is also an irregularity that can be waived. The City attorney is available if Council members need to speak with him.
Councilor Remillard asked if the bidder can be held to the specifications in the bid and Mr. MacQueen replied that whoever is awarded the bid is to be held to all specifications that they did not take exception to. Mr. Lacasse took exception to the hiring requirements and he would only be held to hiring if needed. He did not take exception to the time schedule of 60 days to a certificate of occupancy.
Councilor Higbee commented that the bidding process was turned into a silent auction. Mr. MacQueen stated that the only way there is to not accept the high bid would be to reject all bids. Mr. Lacasse is the high bidder and he proposes to make it work and has agreed to comply with the sixty day requirement, since he did not take exception in his bid.
Mayor Grenier wanted to be sure that Mr. Lacasse is fully aware that he has sixty days to get to a certificate of occupancy or the property will revert back to the city. If he fails to make good on the bid requirements, he would give up the $10,000 bid check.
Councilor Rozek moved to award 46 Wight Street to Ted Lacasse under the conditions set forth in the bid, with the exception of the hiring requirement and with irregularities waived by the Council; if conditions are not met, the property reverts to the city; Councilor Remillard seconded and the motion carried with Councilor Higbee voting against and the remaining councilors voting in favor of the motion.
Zoning Changes Adopting National Flood Insurance Maps
Ms. Laflamme explained that there is an ordinance on the agenda for first reading to amend the City’s zoning ordinance to adopt the new FEMA flood maps. The ordinance was drafted by the Office of Energy and Planning and it makes all the necessary changes. When maps are adopted 2/20/2013, the ordinance needs to be in place or FEMA can suspend the City from the National Flood Insurance Program. Benefits would be suspended for those already on the program and those citizens who want to take part in the program would not be able to.
Councilor Benski asked what the reasoning is to change the ordinance and Ms. Laflamme replied that residents can get flood insurance if we have the ordinance in place and if we don’t, they cannot. There will be a public hearing on January 7, 2013 and the public can weigh in then.
Councilor Rozek commented that he still doesn’t know how FEMA determined the flood plain since they did not consider the information provided by communities.
Other
Mayor Grenier distributed folders with up to date information from Primex regarding City Manager recruitment.
Councilor Rozek moved to go into non-public session per RSA 91-A:3II (d) Consideration of the acquisition, sale or lease of real or personal property; Councilor Remillard seconded and the motion carried unanimously by roll call.
Councilor Remillard moved to come out of non-public session; Councilor Theberge seconded and the motion carried.
Councilor Rozek moved to seal the minutes until the transaction is complete, as releasing them would render the proposed action ineffective; Councilor Remillard seconded and the motion carried unanimously.
Respectfully Submitted,
Susan Tremblay
Administrative Assistant
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