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MINUTES07.14.2015
Bellingham Housing Authority
Meeting Minutes
July 14, 2015 held at Wrentham Manor

  • Call to Order at 6:06 p.m.; Announcement: recording of meeting
  • Roll Call: ~Billiegene Lavallee and Linda Cartier absent
  • Public Input
  • No public input
  • Minutes of  June 9, 2015 meeting
  • Motion to accept minutes made by Mrs. Sacco, seconded by Mr. Sposato, all in favor, motion carried.
  • Minutes of  June 25, 2015 special meeting
  • Motion to accept minutes made by Mrs. Sacco, seconded by Mr. Sposato, all in favor, motion carried
  • Correspondence
  • DHCD 400-1 Budget Approval
  • DHCD MRVP Budget Approval
  • MassNAHRO Housing Committee Update
  • Norfolk County /PERAC Memorandum in regard to Fiscal Year 2016 Pension Appropriation
  • Mrs. Bergeron explained that the appropriation is the unfunded liability and is based on active payroll plus 4.5% increase on average. The appropriation is based on an actuary assumption on the unfunded liability.
  • New Business
  • Approval of Resolution 2015-10 Housing Choice Voucher Administrative Plan Amendment
  • Change to Administrative Plan in order to utilize Centralized Waiting List at a reduced cost, a reduction in administration and no change to how preferences are managed.
  • Motion to approve Resolution 2015-10 made by Mrs. Sacco, seconded by Mr. Sposato, all in favor, discussion, motion carried.
  • Approval of Memorandum of Understanding with MassNAHRO to utilize the Centralized Section 8 Waiting List
  • Motion to approve the MOU made by Mr. Sposato, seconded by Mrs. Sacco, all in favor, motion carried.
  • Treasurer’s Report
  • Mr. Sposato inquired about interprogram transfers. Mrs. Bergeron explained that the Revolving Fund pays all of the invoices. However, there may be an invoice that the Housing choice Voucher program needs to pay a percentage of. Therefore, the Authority would need to transfer funds from one account to another to include that percentage.
  • Mrs. Sacco asked if the Authority has hired any new employees. Mrs. Bergeron stated that the Authority has received two additional applications. The applicants are not qualified. Discussion ensued.
  • Accountant’s Report
  • Mrs. Bergeron stated that there seemed to be a discrepancy in employee benefits. Mr. Conlon stated that it is due to the quarterly appropriation and should be acceptable going forward. Mrs. Bergeron also stated that Mr. Conlon asked that the Authority watch travel spending. Mrs. Bergeron feels that there is no issue and, again, will be acceptable in the future. The Board has had discussion in regard to travel in the past.
  • Mr. Sposato asked about over spending account number 4610. Mrs. Bergeron explained that it is an unexpected expense that is mandated by the town and the state. Backflow preventers had to be installed at both 667 sites. The issue was an outstanding item from years before that was not resolved. Mrs. Bergeron also stated that the door locks ($10,000.00) will not be done. Two locks were installed as a test and the tenant’s hated it.
  • Executive Director’s Report
  • Status quo in regard to administrative duties.
  • Current vacancies:              
Unit
Vacancy date
Anticipated
turnaround
Anticipated
rental
Notes
38WM
6/1/15
8/1/15
Flooring
47WM
7/5/15
7/15/14
8/1/15
52WM
5/27/15
7/15/15





  • Tenant/Participant Activity- State-aided: Processed two new admissions; received twenty-two applicants, sent out seven applications.
  • Completed 123 annual reexaminations.
  • MRVP: administered three annual reexams.
  • HCV: processed three annual reexams, two interim reexams, updated one HQS and one Change of Unit; submitted HUD Form 50058.
  • 667-1 Vinyl Siding: demo/construction on schedule; field meeting held June 5, 2015.
  • Contract approval received for 667-1 Depot Court ponding issue.
  • Completed 705-2 21 Arthur St sewer pipe reline.
  • Interview held for open staff position, no results; advertised in Woonsocket Call.
  • Conducted two Private Conferences.
  • Mendon Mennonite Church entertained on June 17, 2015.
  • Mrs. Sposato inquired about the Commissioner training. Mrs. Bergeron stated she would forward the information onto the members.
  • Any other business that may legally come before the board
  • Any update on incidents. Mrs. Bergeron stated that the accident has not been resolved due to National Grid (needed to come back with bigger equipment) and the other episode was resolved with a letter to the tenant stating that she has only 21 days left to have a guest overnight.
  • Next meeting is September 15, 2015 at 6:00 p.m.
  • Motion to adjourn made by Mrs. Sacco, seconded by Mr. Sposato, all in favor, motion carried.