 |
Bellingham Housing Authority
Meeting Minutes
June 9, 2015 held at Wrentham Manor
- Call to Order at 6:00p.m.
Announcement: recording of meeting
- Roll Call: ~Billiegene Lavallee late
- Public Input
- Minutes of May 12, 2015 meeting
- Motion to accept minutes made by Mrs. Sacco, seconded by Mr. Sposato, Mr. Hall abstained, all in favor, motion carried.
- New Business (carried out with Mrs. Lavallee’s arrival)
- Mrs. Lavallee nominated Mrs. Sacco as Chairperson, seconded by Mrs. Cartier, Mrs. Sacco refused.
- Mr. Sposato nominated Mr. Hall as Chairperson, seconded by Mrs. Lavallee, Mr. Hall accepts, no other nominations, all in favor, motion carried.
- Mrs. Lavallee nominated Mr. Sposato for Vice Chairperson, seconded by Mrs. Sacco; Mr. Sposato accepted, no other nominations, all in favor, motion carried.
- Mr. Sposato nominated Mrs. Sacco for Treasurer, seconded by Mrs. Lavallee; Mrs. Sacco accepted, no other nominations, all in favor, motion carried.
- Mrs. Lavallee nominated Mrs. Cartier for Assistant Treasurer, Mrs. Cartier refused. Mrs. Cartier nominated Mrs. Lavallee, seconded by Mrs. Sacco. Mrs. Lavallee accepts, no other nominations, all in favor, motion carried.
- Mr. Sposato thanked Mrs. Cartier for their efforts in updating the By-laws and Polices.
- Executive Director Evaluation
- Mr. Hall suggested that each member summarize their evaluation to Mrs. Bergeron, discussion ensued in regard to presentation. Each member summarized their evaluation and, with the exception of Mrs. Sacco and Mrs. Lavallee, submitted a hard copy to Mrs. Bergeron.
- Mr. Hall stated that the new process to survey the tenants was effective and lead to positive outcomes.
- Executive Director Salary
- Mrs. Bergeron stated that the state guidelines recommend no more than 3%. Discussion ensued. Mrs. Cartier made a motion to furnish the Executive Director with a 3% raise, seconded by Mr. Sposato, all in favor, motion carried.
- Mrs. Cartier inquired about specific checks issues such as Gate House Media, HQS Inspections, etc; questions in regard to warrants were answered appropriately by Mrs. Bergeron. Mrs. Cartier asked about the total cost for the conference (MassNAHRO), Mrs. Bergeron did not have that information readily available and will provide at the next meeting.
- Mr. Sposato asked about the MMDT amount on page 8 of the warrant. Mrs. Bergeron explained that that is the voucher signed for an interprogram transfer.
- Accountant’s Report
- Executive Director’s Report
- Status quo in regard to administrative duties. Attended MassNAHRO Annual Conference.
- Current vacancies:
Unit |
Vacancy date |
Anticipated turnaround |
Anticipated rental |
Notes |
35WM |
4/24/15 |
|
5/4/15 |
|
35DC |
5/1/15 |
|
5/11/15 |
|
38WM |
6/1/15 |
6/15/15 |
6/15/15 |
|
45WM |
5/23/15 |
6/9/15 |
7/1/15 |
Viewing 6/10/15 |
52WM |
5/28/15 |
6/15/15 |
|
|
- Tenant/Participant Activity- State-aided: Processed one transfer and two move-outs; received thirty applicants, sent out twelve applications. Processed fifty-four additional Annual reexams.
- MRVP: administered four annual reexams and one interim change.
- HCV: processed two annual reexams, one interim reexams, updated two HQS and one Change of Unit; submitted HUD Form 50058.
- 667-1 Vinyl Siding: demo/construction on schedule
- Bids received for 667-1 Depot Court ponding issue; awaiting DHCD approval.
- Mrs. Bergeron clarified the Tenant Accounts Receivable report.
- Mrs. Bergeron included a Conference Summary and copies of prior meeting documents. Mrs. Cartier inquired about the titles of the conference sessions did not match to the information that she had. Mrs. Bergeron explained that she used the Conference Agenda given at the conference. Mrs. Cartier observed that the dates on the Conference Summary should be May 17 to May 19, 2015.
- Any other business that may legally come before the board
- Mr. Sposato inquired about the solar net metering. Mrs. Bergeron explained that her advice is to wait for any increase in the cap.
- Mr. Sposato also would like some information in regard to the Norfolk County Retirement Board Assessment. Mrs. Bergeron will provide data at next meeting.
- Discussion regarding summer meetings will take place at next meeting.
- Next meeting is July 14, 2015 at 6:00 p.m.
- Motion to adjourn made by Mrs. Cartier, seconded by Mrs. Lavallee, all in favor, motion carried.
| |
