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MINUTES04.14.2015
Bellingham Housing Authority
Meeting Minutes
April 14, 2015 held at Wrentham Manor

  • Call to Order at 6:00 p.m.
Announcement: recording of meeting
  • Roll Call: ~all present
  • Public Input
  • Ms. Maxwell inquired to the status of the vinyl siding and roofing. Mrs. Bergeron stated that the vinyl siding project is awaiting DHCD contract approval. Mrs. Bergeron explained that roofs cannot be addressed until the capital projects are approved for the new year.
  • Mrs. Alves commented that those who are smokers are not attending any meetings. Mrs. Bergeron stated that at the first cessation meeting those who attended asked about a designated smoking area. The policy does not allow for a designated smoking area.
  • Mr. Penney asked what will happen when they do not quit. Mrs. Bergeron explained that the Authority is not asking tenants to quit smoking. The purpose of the policy is to prevent second hand smoke issues and damage to units caused from smoking. The Authority is requiring tenants to not smoke on the property.
  • Mrs. Maxwell is concerned about fires caused by smokers who are trying to hide smoking. Mrs. Bergeron suggested that smokers will probably be hiding in kitchens and bathrooms.
  • Minutes of  March 10, 2015 meeting
  • Motion to accept minutes made by Mr. Hall, seconded by Mrs. Sacco, discussion regarding missing discussion from both meetings by Mrs. Cartier. Motion carries subject to the addition of the salary worksheet discussion, all in favor, motion carried.
  • Minutes of March 24, 2015 Special Meeting
  • Made a motion subject to inclusion of sewer pump discussion, seconded by Mrs. Lavallee, all in favor; Mrs. Sacco and Mr. Sposato abstained.
  • New Business
  • Resolution 2015-03 Tenant Accounts Receivable Write-off presented by Mrs. Bergeron. A motion was made to write-off receivables by Mrs. Lavallee, seconded by Mr. Hall, all in favor, motion carried.
  • Resolution 2015-04 HCV Accounts Receivable Write-off presented by Mrs. Bergeron. A motion was made to write-off receivables by Mrs. Sacco, seconded by Mrs. Lavallee, discussion ensured. All in favor, motion carried.
  • Mrs. Bergeron proposed a “Helping Hands” policy. The policy would address those tenants who would like to assist the Authority with landscaping, cleaning, etc. Discussion occurred and the policy was tabled for further research.
  • Treasurer’s Report
  • Questions in regard to warrants were answered appropriately by Mrs. Bergeron.
  • Accountant’s Report
  • Mrs. Bergeron aptly answered all questions.
  • Executive Director’s Report
  • Status quo in regard to administrative duties. Met with Mr. Conlon to complete FY16 budget.
  • Current vacancies:              
Unit
Vacancy date
Anticipated
turnaround
Anticipated
rental
Notes
12WM
3/1/15
Leased 3/11/15





  • Tenant/Participant Activity: State-aided: Processed three new admission and one interim reexams.
  • No Smoking Policy tenant meeting rescheduled due to weather.
  • MRVP: administered one Annual reexam and one new admission.
  • HCV: processed two annuals, one interim reexam and four annual HQS; submitted HUD Form 50058.
  • 667-1 Vinyl Siding: waiting contract approval by DHCD.
  • 667-1 Sewer pipe complete.
  • 667-1 and 667-2 back flow preventers complete.
  • Discussion followed the presentation of the Capital Improvement Plan.
  • Mr. Sposato requested a brief explanation of how the waiting list process functions. Mrs. Bergeron responded proficiently.
  • Any other business that may legally come before the board
  • Mr. Sposato stated that Power Options will be invited to the next meeting scheduled for May 12, 2015.
  • Mrs. Cartier stated that at the last workshop, the board reviewed and updated the Executive Director Evaluation Form. The following items have been requested by the Board:
  • Mrs. Bergeron needs to notify the Board of any serious internal/external issues (not personality issues) via email. Mr. Hall and the Board understands that there is a gray area to some issues.
  • The Board requested to receive documents in regard to any regulation changes.
  • The Board has requested either a summary of training/conference and/or certifications from Mrs. Bergeron.
  • Mrs. Cartier asked for a motion to accept the new form. A motion was made by Mrs. Lavallee, seconded by Mr. Sposato, all in favor, motion carried.
  • Next meeting is May 12, 2015 at 6:00 p.m. The Board will address the Executive Director Evaluation and salary at that time.
  • Motion to adjourn made by Mrs. Sacco, seconded by Mr. Sposato, all in favor, motion carried.