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Bellingham Housing Authority
Meeting Minutes
12 November 2013 held at Depot Court
- Call to Order at 6:05 p.m.
- Roll Call: all present
- Minutes of October 8, 2013 meeting
- Motion to accept minutes made by Mr. Sposato, seconded by Mrs. Lavallee, all in favor.
- Resolution 2013-10 Revised Fair Market Rent/Payment Standards
- Mrs. Bergeron explained that the FMR is presented annually by HUD; the Payment Standard can range between 90% and 110% of the FMR.
- Motion to approve Resolution 2013-10 made by Mrs. Sacco, seconded by Mrs. Lavallee, all in favor.
- Contract Approval 2013-01 Fire Alarm System Annual Testing & Inspection
- Mrs. Bergeron explained that testing is required by state law; annual contract must have been dropped during prior director’s tenure.
- Motion to approve Contract 2013-01 made by Mr. Hall, seconded by Mrs. Lavallee, all in favor
- Resolution 2013-11 Certification of Substantial Approval 667-2 Wrentham Manor Sidewalk and Roadway Repairs
- Motion to approve Resolution 2013-11 made by Mr. Sposato, seconded by Mr. Hall, all in favor.
- Resolution 2013-12 Certificate of Final Completion 667-2 Wrentham Manor Sidewalk and Roadway Repairs
- Motion to approve Resolution 2013-12 made by Mrs. Sacco, seconded by Mrs. Lavallee, all in favor.
- Resolution 2013-13 Amendment to Personnel Policy
- Motion to approve Resolution 2013-13 made by Mr. Sposato, seconded by Mr. Hall, all in favor.
- Resolution 2013-14 Disposal of Fixed Assets
- Motion to approve Resolution 2013-14 made by Mrs. Sacco, seconded by Mrs. Lavallee, all in favor.
- Mrs. Cartier inquired about how overtime is calculated in regard to maintenance staff. Mrs. Bergeron will provide information at next scheduled meeting.
- Board members questioned the Washer/Dryer income is over budget. Mrs. Bergeron explained that although expenses were under budgeted, income is over budget.
- Executive Director’s Report
- Status quo in regard to administrative duties.
- Current vacancies at 21WM; anticipated occupancy by November 15, 2013.
- Sidewalk/Paving repair at 667-2 Wrentham Manor complete.
- ADA Door installation to begin.
- Submitted Health & Safety Application for 667-1 Depot Court Building 10 Sidewalk Ponding in the amount of $15,000.
- Submitted Sustainability Initiative application for 705-1 Center St for High Efficiency Heating System.
- Initiated process for 667-1 Depot Court Sink Hole and Sewer Cover repairs.
- Commenced process for 667-1 Depot Court Sidewalk repairs.
- Initiated process for 667-1 Depot Court Sealcoating and Striping.
- Removed nine applications from the Ch. 705 Family waiting list (no response/denied criminal).
- Removed one applicant from the Ch. 667 Elderly/Handicapped waiting list (no response).
- Leased three units: 26WM, 33WM, and 78WM.
- Processed five applicants, removed ten applicants, administered one annual reexamination, one Interim Reexaminations, and one Portability Move-out for the HCV program.
- Process four annuals reexaminations, one Interim Reexaminations, and one Change of Unit for the MRVP program.
- Mrs. Cartier asked if the authority still had funds for sidewalk repairs at DC; Mrs. Bergeron affirmed.
- Mrs. Bergeron explained the Tenant’s Accounts Receivable; any outstanding balances have repayment agreements on file.
- Public Input
- Next meeting will be December 10, 2013 at Wrentham Manor.
- Motion to adjourn made by Mrs. Sacco, seconded by Mrs. Lavallee, all in favor
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