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Bellingham Housing Authority
Meeting Minutes
12 March 2013 held at Wrentham Manor
- Call to Order at 5:40 p.m.
- Roll Call: all present
- Minutes of February meeting
- Notation to correct Agenda minutes date; should be February 12th not February 14th
- Motion to accept minutes as corrected by Mrs. Sacco, seconded by Mrs. Cartier, all in favor.
- Mr. Guzowski read email correspondence received from Senator Moore in regard to supporting Senate Docket 612, An Act to further enhance efficiency and accountability of operations at local housing authorities
- Old Business
- New Business
- Mr. Conlon reviewed the FY2014 annual budget
- State budget requires no subsidy this fiscal year.
- Housing choice voucher program has no significant changes although sequestration may impact the program
- Mr. Conlon noted that the additional documents are a Requested Exemptions Schedule (submitted to the state which includes fire insurance, retirement, unemployment insurance, and group insurance), Accounting Proration Schedule, Salary Schedule (which includes a 3% increase for the executive director and a 7-hour position for an administrative assistant), Schedule of Administrative Costs, Schedule of Insurance and Employee Benefits, Schedule of Utility Costs, and Schedule of Extraordinary Work.
- Mr. Guzowski inquired as to the budget line for electricity; the figure seems low. Mr. Conlon explained that there has been no notice of anticipated increase and Mrs. Bergeron stated that a new rate was effective January 1, 2013
- Mrs. Cartier requested clarification in regard to Mrs. Bergeron’s sick time buy-back. Discussion ensued. Mr. Conlon recommended that any personnel/payroll issues should be addressed via the policy. The current BHA policy does not address sick time buy-back for in-place employees. Mrs. Cartier requested the policies with updates.
- Motion to approve the FY 2014 400-1 budget with window loan inclusion, was made by Mrs. Cartier, seconded by Mrs. Lavallee; all in favor.
- Motion to approve the FY2014 Housing Choice Voucher budget was made by Mrs. Cartier, seconded by Mrs. Sacco; all in favor.
- Motion to engage Mr. Conlon as the BHA Fee Accountant was made by Mrs. Cartier, seconded by Mrs. Lavallee; all in favor.
- Mr. Conlon reviewed the Fee Accountant contract and answered any pertinent questions.
- Motion to accept Mr. Conlon’s State contract was made by Mrs. Cartier, seconded by Mrs. Lavallee; all in favor.
- Motion to accept Mr. Conlon’s Federal contract made by Mrs. Cartier, seconded by Mrs. Sacco, all in favor.
- Motion made to accept Mr. Conlon’s engagement letter made by Mrs. Cartier, seconded by Mrs. Lavallee, all in favor.
- Board members presented Mrs. Bergeron with the annual evaluations. Board members declared their opinions in regard to Mrs. Bergeron’s performance over the last year. Members would like to see improvement on unit turnover time, more problem solving and utilizing outside vendors for vacancies.
- Discussion ensued in regard to the possibility of a salary increase for Mrs. Bergeron. A motion was made by Mrs. Lavallee to increase the executive director’s salary by 2%, seconded by Mrs. Cartier; none in favor
- Motion was made by Mrs. Sacco to increase the executive director’s salary by 3%, seconded by Mrs. Cartier; all in favor
- General questions in regard to the check registers
- Accountant’s Report
- Executive Director’s Report
- All reports submitted
- Three vacancies; two leased effective 3/1/2013
- Approval received for $25,000 under Health & Safety Initiative
- Parking/sidewalk repair bidding process has begun
- Center St siding and gutter replacement process begun
- Five-year plan submitted to DHCD
- Mr. Penney inquired about speeding through the development. Mr. Guzowski explained that there is very little that can be done about this issue. Mrs. Bergeron stated that she will ask the paving company to install two speed bumps.
- Any other business that may legally come before the board
- Next Meeting (May 14, 2013 at Wrentham Manor)
- Adjourn
- Motion to adjourn made by Mrs. Lavallee, seconded by Mrs. Sacco, all in favor.
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