DRAFT
Capital Improvement Committee Minutes
Town of Bellingham – Municipal Center
Monday, November 10, 2014
1. CIC Present: Raymond Szczepan, Joseph Collamati, Roland Lavallee
2. CIC Absent: Judith Cibelli, Jerald A. Mayhew
3. Meeting called to order: 7:00 p.m.
4. DISCUSS THE BUILDING COMMITTEE BY-LAW
The Capital Improvement Committee and Finance Committee had voted on this bylaw previously to have it added to the October Town Meeting. The Board of Selectmen passed on the building committee opting to defer until later in the year.
The Capital Improvement Committee used the Town of Weston bylaw as a base. It was brought up at the All Board's meeting and should be included on the May 2015 Annual Town Meeting Warrant. The Capital Improvement Committee would like to set-up a workshop with Board of Selectmen and School Committee to discuss the bylaw. The intent is to structure the Building Committee with professional volunteers with expertise in the building trade, such as contractors, lawyers, finance people, etc.
The Capital Improvement Committee should be meeting with the Board of Selectmen at their next meeting on November 17th. Toni Picariello will confirm that the Capital Improvement Committee is on the Board of Selectmen agenda. Toni Picariello will post a meeting just so the Committee will be in compliance with the Open Meeting Law.
5. UPDATED CAPITAL SPREADSHEET
The CFO will have an updated 5-year capital needs spreadsheet at the next Capital Improvement Committee meeting (December 8, 2014) to forecast/show what needs/wants are being requested. Joseph Collamati would like to see a funding mechanism for roadwork, as the town is in the last year of the $5M, 5-year bond for roads. Roland Lavallee would like to see a plan and funding which include all departments, especially the Department of Public Works, Fire & Schools as they have the biggest requests. The Capital Improvement Committee will request to meet with departments and talk about reoccurring capital requests, not just wanted equipment, but needs for upkeep of their buildings, etc.
For the December 8th meeting, the Capital Improvement Committee would like to meet with the Fire Department and their 5-year plan and also invite Denis Fraine for his input.
6. GENERAL DISCUSSION
A. Correspondence/Emails/Memo's etc.
Toni Picariello passed out a copy of an Article in the "Beacon" titled "MMA conducting survey on local road funding needs".
B. Minutes to be accepted:
i. August 18, 2014 (Jerald A. Mayhew, Judith Cibelli)
Raymond Szczepan/Joseph Collamati motion to accept the August 18, 2014 minutes. Vote: 3/0.
ii. September 8, 2014 (Jerald A. Mayhew)
Raymond Szczepan/Joseph Collamati motion to accept the September 8, 2014 minutes. Vote: 3/0.
iii. September 15, 2014 (Roland Lavallee, Jerald A. Mayhew)
Raymond Szczepan/Joseph Collamati motion to accept the September 15, 2014 minutes. Vote: 2/0/1 (Roland Lavallee was not at the meeting).
iv. September 22, 2014
Raymond Szczepan/Joseph Collamati motion to accept the September 22, 2014 minutes. Vote: 3/0.
v. October 8, 2014 (Joseph Collamati)
Raymond Szczepan/Roland Lavallee motion to accept the October 8, 2014 minutes. Vote: 2/0/1 (Joseph Collamati was not at the meeting).
C. Chairman must write a Statement for the Annual Report.
Roland Lavallee will write a statement.
Adjourned: Raymond Szczepan/Joseph Collamati motion to adjourn. Vote: 3/0. 7:30 p.m.
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