Finance Committee and Capital Improvement Committee Agenda Minutes
Monday, July 14, 2014
1. Finance Committee present: John Allam, Joseph Collamati, Judith Cibelli, Sean Coyle, Matthew J. Fernandes,
CIC Present: Roland Lavallee, Joseph Collamati, Judith Cibelli
2. Finance Committee Absent: Raymond Szczepan, Alexander J. Elliott
CIC Absent: Raymond Szczepan, Jerald A. Mayhew
3. Meeting called to order: 7:00 p.m.
4. INTRODUCTION OF NEW MEMBER - Sean Coyle.
John Allam introduced Sean Coyle as the newest member of the Finance Committee. Welcome Sean!!
5. APPOINTMENT OF FINANCE COMMITTEE & CIC CLERK: Toni Picariello
Finance Committee signed Toni Picariello's appointment paper as clerk of the Finance Committee and Capital Improvement Committee.
6. HEARING ON PHONE SYSTEM REPLACEMENT
Appeared Karen Jasinski-Dutil, Michael Garofano. Director of Technology at Bellingham Public School District and Lew Moretsky of the Upton group
They explained that this would stream-line and update the phone system. There would be 1 phone system town-wide instead of 18 phone systems. The oldest phone system in Town was made in 1965. They sent out Request for Quote and 50 companies responded, they considered 10 proposals and then chose two, Metropolitan Mitel Premise Solution and DSCI. DSCI of Waltham came in with the lowest quote at $139,327 for the initial cost and $55,352 for each year thereafter. They are looking at a 5-year contract. Maintenance is included.
John Allam asked about the closing of Macy and if the cost included Macy. Mr. Moretsky informed him that at the time of the RFQ, it was not decided that Macy would be closing. He said with the closing of Macy, no phone system would be needed and with the new Police Station added phones would be needed, so it will be a "wash".
Mr. Garofano said someone else is responsible for the servers.
Mr. Moretsky stated that service is brought in two systems…one fail, it goes to second source (i.e.: phones go to the persons home/cell phone). The phones will be polycom phones.
John Allam asked what the installation time-line was going to be. He was told that once the Contract is signed:
Schools - by Christmas break
Town - 60 days
Capital Improvement Committee: Joseph Collamati/Judith Cibelli motion to recommend $140,000 to be paid to DSCI for FY2015 for the phone system. Vote: 3/0
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend $140,000 to be paid to DSCI for FY2015. Funding: Free Cash. Vote/5/0
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7. HEARING ON CAPITAL EXPENDITURES REQUESTS FOR D.P.W.
Appeared: Donald DiMartino
a. Small Six Wheel Plow/Dump/Patch Truck.
The amounted requested is $66,000. This truck will replace a 1997 Truck. This truck was requested last year but was not funded.
Capital Improvement Committee: Joseph Collamati/Judith Cibelli motion to recommend the truck. Vote: 3/0
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend this truck. Funding: Free Cash. Vote: 5/0
b. Department of Public Works Assistant Director SUV
Amount requested $30,000. This SUV would replace the Assistant Director's Crown Victoria. The police department is not handing down the older cars any longer, they are using them. The Assist. Director is involved in field work at water/sewer stations.
Finance Committee Matthew J. Fernandes/Sean Coyle motion to recommend the SUV. Funding: $15,000 from Water Surplus and $15,000 from Sewer Surplus. Vote: 5/0
c. New Salt Storage Shed
Amount requested $500,000. This is for a 5,000 ton (60 x 120) Hi-Arch Gambrel Salt Storage Shed behind the existing Department of Public Works shed. Current storage is not sufficient and a larger shed is needed. It was approved to spend $40,000 on pre-bid engineering & architectural drawings from Chapter 90 funds. Site civil design, permitting (Conservation Commission & ZBA) and bid document preparation will be ready to bid project before the October 2014 Town Meeting. The construction of the new shed would be before winter of 2014-2015.
Capital Improvement Committee: Joseph Collamati/Judith Cibelli motion to recommend the construction of the salt shed. Vote: 3/0
Finance Committee: Joseph Collamati/Judith Cibelli motion to recommend $500,000 for the salt shed. Funding: Borrowing. Vote: 5/0
d. Pulaski Blvd (Norfolk Street to Auclair Street)
Amount requested $150,000. This project is a top priority and is to replace and upsize the 6" water main to 8". The cost is based on $150/foot with services for 1,000 feet. This project was funded at the 2014 May Town Meeting from borrowing. He would like to amend the funding to be transferred from water surplus
We will add this to the next agenda to discuss the funding.
e. Cross Street Water Main (Lake Street to Blackmar Street)
Amount requested $165,000. This project is to install a new 12" water main to connect the long dead end of Lake Street & Cross Street water mains. The project will only be done is there is enough funds in the water surplus account.
This is about 800 feet, needs to get engineering and needs to file wetland documents with the Conservation Commission because of wetland and an unnamed brook. This will complete the road repair.
Capital Improvement Committee: Joseph Collamati/Judith Cibelli motion to recommend this project. Vote: 3/0
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend this project. Funding: $165,000 from water surplus. Vote: 5/0
f. Taunton Street
Amount requested $150,000. This project is to replace 38 Water Services - service to home - from the road to the shut-off (not at house). An estimate of $4,000 for each service. He would like to complete this before the road reconstruction project. The water mains do not need to be replaced, as they are cast iron 6" and 8 " mains.
Capital Improvement Committee: Joseph Collamati/Judith Cibelli motion to recommend $150,000 for the replacement of 38 water service. Vote: 3/0.
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend the replacement of 38 water service. Funding: Water Surplus. Vote: 5/0.
g. Benelli to Central Blvd. Water Main Loop
Amount requested: $130,000 ($40,000 for 2015; $90,000 for 2016). This is for construction of 8" water main between the end of Benelli Street and Central Blvd under Peters River. They need to go 540' under Peter's River. The $40,000 is for planning and land acquisition. The $90,000 is for the construction. Donald DiMartino will need to submit a Conservation Commission filing.
Capital Improvement Committee: Joseph Collamati/Judith Cibelli motion to recommend the project at $130,000. Vote: 3/0
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend $40,000 for FY2015 request for planning and land acquisition. Funding: Water Surplus. Vote: 5/0.
h. Locust to Wrentham Road Water Main Loop
Amount requested: $60,000. This project will construct 8" water main between the end of Locust Street and Wrentham Road utilizing the unimproved layout of Locust Street/Bound Road. This will provide a 70% improvement to fire flow. There would be no land acquisitions. Donald DiMartino is requesting the money for planning/design and will request $270,000 for the construction to take place in 2016.
Capital Improvement Committee: Joseph Collamati/Judith Cibelli motion to recommend this project for $60,000. Vote: 3/0
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend the planning/design for this project for $60,000. Funding: Water Surplus. Vote 5/0.
i. Mechanic Street (Crystal Way) Sewer Pump Station Improvements
Amount requested: $45,000. The existing 1991 sewer pumps are showing signs of wear and will need to be replaced. There are sewer odors coming from the pump. The station receives sewer from 3 other pumping stations. The $45,000 will be for analysis, planning and design.
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend $45,000 for this project. Funding: Sewer Surplus. Vote: 5/0.
j. Pine Grove Avenue Sewer Station Construction (Abandon Sewer Siphon)
Amount requested: 205,000 ($105,000 Planning, Land acquisition & partial construction; $100,000 to complete construction)
The town's only sewer siphon is located on Pine Grove Avenue. A sewer siphon is a pipe system that carries sewer under an obstruction (Peters River) without pumping. The sewer backs up because of the pipes having settled or were not constructed properly. A sewer pump station will be needed. The town may have to acquire land. A Conservation Commission permit will be required because of the River and DEP will require submittal for a pumping station.
Roland Lavallee asked about back up power. DEP accepts portable or mounted generator.
Capital Improvement Committee: Joseph Collamati/Judith Cibelli motion to recommend $205,000 for 2015 & 2016 Funding to the project. Vote: 3/0.
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend $105,000 for FY2015 project. Funding: Sewer Surplus. Vote: 5/0.
8. RESERVE FUND TRANSFERS FOR FY 2014
Appeared: Chris Laviolette
a. Reserve Fund Transfer to Medicare/Employer Contribution. This is the town's contribution to the Medicare. All employees' wages hired after 1/1/1986 are subject to Medicare withholding.
Finance Committee: Joseph Collamati/Judith Cibelli motion to recommend the transfer of $45,000 from the Reserve Fund to the Medicare/Employment Contribution account. Vote: 5/0.
b. Reserve Fund Transfer to Physical/Occupational Health: Professional Services. The number of new hires requires physicals as a condition of employment and there were more new hires than expected.
Finance Committee: Joseph Collamati/Judith Cibelli motion to recommend the transfer of $2,500 from Reserve Fund to Physical/Occupational Health: Professional Services. Vote: 5/0.
9. END OF YEAR BUDGET TRANSFER REQUEST
Appeared: Chris Laviolette
a. Trash Enterprise-Permanent Personnel to Trash Enterprise-Trash Removal. To pay Republic Waste Management.
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend the transfer $10,662.88 as stated above. Vote: 5/0.
b. Conservation Commission - Administrative Personnel to Conservation Commission - Professional Services. This is to pay an outside vendor hired to perform the former agent's duties on a consulting basis.
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend the transfer of $7,900 as stated above. Vote: 5/0.
c. Police-Matrons to Police-Motor Vehicle Equipment Maintenance. Moving funds from salaries to expenses.
Finance Committee: Matthew J. Fernandes/Sean Coyle motion to recommend the transfer of $300 as stated above. Vote: 5/0.
10. NEW BUSINESS:
a. Review of draft warrant
Finance Committee will need to schedule the following Articles on the "draft" Warrant:
Amend Article 1 - FY2014 Budget
Amend Article 2 - Trash Enterprise
Amend Article 3 - Water Enterprise
Amend Article 4 - Sewer Enterprise
Capital Outlay ($50,000 & over)
Non-Capital Outlay Expenditures (Less than $50,000)
"Amended" Revolving Fund-Conservation Commission
Municipal Aggregation of Electricity
Water Transmission Main Land and Easement Acquisition SNETT Railroad Right of Way.
South Main Street Roadway Improvement…………….
Benelli Street to Central Blvd (heard this under Capital)
SNETT Parking and access Land Grant - check with Donald DiMartino.
Transfer of Funds to OPEB Trust
Stabilization Fund
Tax Stabilization Fund
Capital Improvement Trust Fund
Unpaid Bills.
b. Schedule of meetings for Aug. Sept. October
August 18, 2014 with Fire, Police & School Computers
August 25, 2014 with Board of Selectmen & Stipends.
c. Mail:
ATFC Newsletter June 2014 & ATFC Annual Meeting 10/18/2014.
Toni Picariello passed out an article from DOR City & Town re: Town Finance Committee's and Reserve Fund Transfers
10 OLD BUSINESS
a. Updated Liaison List
Finance Committee needs to review cover letter and Sean Coyle will look over the list and let Toni Picariello know what committees he would like to be liaison to.
b. Discussion on Board/Committee/Commission Stipends
(Judith Cibelli researching for August 25th Meeting) We will ask the Board of Selectmen to appear with their recommendations.
c. Status of Article for Permanent Building Committee?
This will be discussed with the Board of Selectmen at the August 25, 2014 meeting. Joseph Collamati will check on the status and why the article was not included on the "draft" warrant.
11. Approval of minutes
a. June 23, 2014 (Sean Coyle)
This will be discussed at the next meeting.
Bills:
b. ATFC Bill - $236.00
Joseph Collamati/Matthew J. Fernandes motion to pay ATFC the amount of $236.00 for the annual dues.
Adjourned:
Capital Improvement Committee: Roland Lavallee/Joseph Collamati motion to adjourn. 9:00 p.m. Vote: 3/0
Finance Committee: Sean Coyle/Matthew J. Fernandes motion to adjourn. 9:00 p.m. Vote: 5/0.
(Approved 8/18/2014)
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