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Recreation & Park Committee Minutes 09/24/2014


Wednesday, September 24, 2014
Avon Town Hall, Conference Room, Building 7
I.      Call to Order - 6:00 p.m. – By Peter Ponziani, Chairman
A.              Attendance
        1.      Members & Staff Present

Ruth Checko, Director, David Jadovich, Paul Marioni, Todd Donovan and Peggy Roell,

2.             Members & Staff Absent
        Michael Trick, Donald Droppo

II.     Minutes – October 2, 2013  

After reviewing the minutes from the October 2, 2014 meeting, Peter Ponziani motioned to accept the minutes as presented and David Jadovich seconded the motion, which passed unanimously.

June 4, 2014
        This item was tabled until the next meeting.
III.    Public Comment –  None

IV.     Director’s Report

Ruth gave a brief overview of the summer programs. She started with the Department on July 21 of this year, which is in the middle of the summer programs that are already up and running.  Ms. Checko said she sees some areas where efficiency can be improved and she will do this with the staff in the budgeting process. Ruth said the staff is very able, both inside and out, but she does see some changes with the camp program. Ms. Checko said there were no issues with the pool and the Aquatics staff runs that very well on their own.

Ruth said the fall program brochure is up on the website and we are currently taking registrations.  Ms. Checko said we have a proposal out for gym supervisors and facility attendants, but we also want to create a Youth Basketball Coordinator position.  In the past, Glenn assumed all of the responsibilities when the original Sports Coordinator left and Ms. Checko did not feel is was an efficient use of her time to be creating leagues and teams and such.  She said interviews will be conducted next Wednesday, October 1 for these positions. Peter Ponziani asked if we had the budget for these positons and Ms. Checko said yes, she found money out of some inefficiencies that she realized in operating and money will come in from the program registrations to help pay for the Sports Coordinator position.  
V.      Correspondence - None

VI.     Committee Communication – None

VII.    Old Business - None

VIII.   New Business

A.      Capital Improvement Program – draft to be provided under separate cover. Review and prioritize

After some discussion, the committee decided to leave the Capital Improvement Program list as is with the exception of moving the Facility Development – Thompson Road to the #1 spot and putting Field Development – Fisher Meadows in the #2 spot.  David Jadovich motioned to accept the Capital Improvement Program as is with those 2 changes and Todd Donovan seconded the motion, which passed unanimously.

B.      Thompson Road Athletic Complex Project Update

Peter Ponziani gave an update on the Thompson Road Athletic Complex Project and a hard copy of portions of the presentation were given to committee members along with a Conceptual Budgetary Cost Estimate. Todd Donovan did express concern over not having the sidewalks lit along Thompson Road and the fact that after games, people will be walking back to their cars at Thompson Brook School in the dark.

C.      Set Dates for future meetings – Sharon will contact committee members with the date for the next meeting.

IX.     Adjournment

        A.      David Jadovich motioned to adjourn the meeting at 7:00 pm. Todd Donovan seconded the motion which passed unanimously.  


Respectfully Submitted by Sharon Brummert
        Sharon Brummert
        Sharon Brummert

N:\Recreation\Rec. & Park Committee\Minutes\Minutes September 24, 2014.doc