BOARD OF FINANCE
REGULAR MEETING
MINUTES
MONDAY, OCTOBER 22, 2012
I. CALL TO ORDER
Chairman Thomas Harrison called the Board of Finance meeting to order at 7:00 PM at the Avon Free Public Library. Members present: Chairman Thomas Harrison, Vice Chairman/Secretary Thomas Gugliotti, Margaret Bratton, Catherine Durdan, Dean Hamilton, James Speich and Brian Stoll. There was the presence of a quorum.
II. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by James Speich.
III. COMMUNICATION FROM THE AUDIENCE
Mr. Stokesbury, BOE Liaison, stated that we are well into the budget season. He noted that Superintendent Mala has favorably accelerated the budget process
He stated that three contracts have been settled, Teachers, Custodians, and Nurses. In all contracts there is a 2% raise in the salary component for each year. In each unit, members will also pay an increasing percentage of their health insurance costs. The Custodians and Nurses contract both have a Sunset provision for pensions. The Teachers contract was settled through mediation in a time line that was very strict. The triple net cost projection is 2.28% per year. Mr. Gugliotti, our observer, agreed that this is a favorable outcome for the town.
The salary component at the negotiated rate equates to approximately a $675,000 budget increase.
Mr. Harrison thanked Mr. Stokesbury and his negotiations team for their efforts and hard work.
IV. MINUTES OF PRECEDING MEETINGS:
September 24, 2012
Section IV, page 3 under C. Miscellaneous, add “There was none”.
Section VII, page 3, above RESOLVED, add “On a motion by Mr. Speich, and seconded by Mr. Hamilton, it was voted:”.
On a motion by Ms. Bratton, seconded by Mr. Stoll, it was voted:
RESOLVED: That the Board of Finance approve the minutes as amended.
Messrs. Harrison, Hamilton, Speich, Stoll and Mmes. Bratton and Durdan voted in favor. Mr. Gugliotti abstained.
V. OLD BUSINESS
12/13-03 Review and Discussion: FY 13/14 Budget Process
At last month’s meeting, after receiving the report on the 5 year outlook, Mr. Stoll suggested developing an electronic model to aid in scenario discussions during the next budget process.
Ms.Colligan has determined that the D2 used in previous budget years is insufficient, and will be developing a new Excel template that the committee can review at the November meeting.
VI. NEW BUSINESS
12/13-04 Supplemental Appropriation: State of CT Department of Education
Youth Services Bureau Grants, $20,110
Ms. Bratton asked when the grant reimbursement would be expected. Ms. Colligan stated the town should receive it by April. She further stated that best practices allow us to book the monies as receivables as soon as we have the award letter. We have received the award letter. The Youth Services coordinator’s office is in building 7.
Mr. Gugliotti asked for confirmation that this grant is used to supplement the compensation for this position. Ms. Colligan stated that the position is part-time and the grant is used for compensation.
On a motion by Ms. Bratton, seconded by Mr. Speich, it was voted:
RESOLVED: That the Board of Finance hereby amends the FY 12/13 Budget by increasing:
REVENUES
General Fund, Intergovernmental, Youth Services Bureau Grant, Account #01-0330-43383 in the amount of $ 20,110.00
and increasing
APPROPRIATIONS
General Fund, Human Services, Service & Consultant, Account #01-4203-52184 in the amount of
$20,110.00 for the purpose of funding expenditures, which will be reimbursed through approved State of Connecticut Department of Education Youth Service Bureau Grants.
Messrs. Harrison, Gugliotti, Hamilton, Speich, Stoll and Mmes. Durdan and Bratton voted in favor.
12/13-05 Avon Police Department: Supplemental Appropriation Request, $130,000
Mr. Robertson stated that Fund 7 – Special Duty Revenue is separate from other accounts. These funds are restricted for use by the Police Department. There will be approximately $250,000 fund balance after the appropriation. We use State contracts to get the best price. The vehicles are built to order, and should be received in January or February.
Mr. Harrison asked how these accounts get set up. Ms. Colligan stated that they are set up by the Town Council and Board of Finance.
On a motion by Mr. Gugliotti, seconded by Ms. Durdan, it was voted:
RESOLVED: That the Board of Finance hereby appropriates a sum not to exceed $130,000 from Police Special Services Fund, Other Financing Sources, Unassigned Fund Balance Account #07-0390-43913 and transfer from Police Special Services Fund, Other Financing Uses, Interfund Transfer-Out Account #07-8700-58000 to Capital Projects Fund (Facil & Equip), Town-CIP Equipment, Vehicles Account #02-4844-53311 and Capital Projects Fund (Facil & Equip), Other Financing Sources, Interfund Operating Transfers In Account #02-0390-43918 in the amount of $130,000 for the purpose of purchasing two new APD Cruisers.
Messrs. Harrison, Gugliotti, Hamilton, Speich, Stoll and Mmes. Durdan and Bratton voted in favor.
12/13-06 Approve Board of Finance 2013 Meeting Schedule
After discussion it was recommended to change the wording on April 22 and May 20 to reflect that they are Regular meetings. It is noted that if a second budget workshop is needed, it is currently scheduled for April 15 – both tax day and during the public school break and may need to be changed. The last sentence is changed to: Public Hearings, Workshops, Town Meetings and Referenda will be…
On a motion by Mr. Speich, seconded by Mr. Hamilton, it was voted:
To accept the schedule as amended in the discussion.
Messrs. Harrison, Gugliotti, Hamilton, Speich, Stoll and Mmes. Durdan and Bratton voted in favor.
VII. TOWN MANAGER'S REPORT
- Monthly Financial Report Summaries
Ms. Colligan reported that collections and expenditures for the period ending 9/20/12 are tracking at expected levels. License, Fee & Permits are higher than expected due to fees associated with the new CREC School.
The Board of Education has two unanticipated expenditures due to the flood at Pine Grove School and asbestos removal at Roaring Brook School.
Mr. Robertson announced that the town has received the Distinguished Budget Presentation Award from the Government Finance Officers Association for 2013. He thanked Ms. Colligan for her excellent work.
VIII. OTHER BUSINESS
Mr. Gugliotti stated that he received a document from CABE outlining initiatives they are planning on bringing to the legislature. He was very impressed. He thought there were many helpful ideas. He will send it to Jennifer to scan and send on to all Board members.
IX. EXECUTIVE SESSION
There was none.
X. ADJOURN
On a motion by Mr. Gugliotti, seconded by Ms. Bratton, it was voted:
RESOLVED: That the Board of Finance adjourn the meeting at 8:10 p.m.
Messrs. Harrison, Gugliotti, Hamilton, Speich, Stoll and Mmes. Durdan and Bratton voted in favor.
Respectfully Submitted,
Thomas A. Gugliotti, Secretary
Attest: Mary Marinello, Clerk
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