BOARD OF FINANCE REGULAR MEETING
MINUTES
NOVEMBER 25, 2002
I. CALL TO ORDER - A regular meeting was called to order by Chairman Harrison at 7:30 pm in the Selectmen's Chamber, Town Hall. Present were Messrs. Gugliotti, Hooper, McGuff, Monts, Speich and Zacchio.
II. PLEDGE OF ALLEGIANCE - Mr. Monts led the Pledge of Allegiance.
III. COMMUNICAllON FROM AUDIENCE - None.
IV. MINUTES OF PRECEDING MEETINGS: September 30, 2002
October 28, 2002
On a motion made by Mr. Gugliotti, seconded by Mr. Speich, it was voted:
RESOLVED: That the Board of Finance approved the minutes of the September 30th combined meeting, as submitted.
Messrs. Harrison, Gugliotti, Hooper, McGuff, Monts, Speich and Zacchio voted in favor.
Regarding the October 28th minutes, Mr. Gugliotti referred to Page 2, paragraph 1. Mr. Monts reported he would like to see "agree" removed and "try to come to a consensus to support the budget" inserted. He feels this might not reflect the intent of the Board, which he understood to be that after the Board of Finance made their decisions, a final combined meeting would be held to try to develop support of the entire budget, as presented. Mr Zacchio agreed that the end result would be that we were hoping for an agreement - his recollection was that we would all meet to try to come to a consensus, rather than for us to say you agree with us and all support the budget. We did not mean this as a direction to the other boards. Mr. McGuff feels the intent was that we would
meet to bring the 3 boards together to have unified support for the budget. Mr. Gugliotti stated he feels it is wrong to say that we have the power or ability to get the boards together until an agreement is reached. He felt what they wanted to say was that for the good of the process, it would be nice if we could resolve any issues and try to reach a consensus. He would like to see the minutes reflect that this board would like to see a consensus of all three boards.
The Board indicated they would like Item #3 to read that they would like to see the Town Council using a comparable Power Point Presentation to that of the Board of Education.
The Board intended under Item #4 that a pre-workshop meeting for the Board of Finance would be held after the Public Hearing. Item #7 should be changed from "udget" to budget.
Under the suggestions Mr. Monts reported he would prefer a Saturday meeting to an evening meeting under Item #1. He also would like to see public comments at the workshops in a controlled atmosphere.
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Board of Finance Minutes November 25,2002
Mr. Monts feels a survey would be helpful to us; Mr. Gugliotti does not like surveys; Mr. Hooper does not think we have time to develop a survey; Mr. McGuff stated he feels we need to do more than we have in the past.
On a motion made by Mr. McGuff, seconded by Mr. Speich, it was voted:
RESOLVED: That the Board of Finance approve the minutes of the October 28th meeting amended to reflect the intent indicated above.
Messrs. Harrison, Gugliotti, Hooper, McGuff, Speich and Zacchio voted in favor. Mr. Monts abstained, he was absent from the meeting.
V. OLD BUSINESS -none
VI. NEW BUSINESS
02/03~08 - Creation of Capital Fund Balance Reserve for Land Acquisition and Preservation.
The memo from the Town Manager explained that Planning and Zoning Commissioner has required 5% of land in a development be dedicated to open space. Because so many small parcels were being acquired, Planning and Zoning has permitted the substitution of cash in place of land. We have received our first check in the amount of $22,500 and the Town Council has recommended the establishment of a Reserve Fund which can be used only for the purposes outlined in the State Statutes.
On a motion made by Mr. Hooper, seconded by Mr. Speich, it was voted:
RESOLVED: That the Board of Finance approves of the Town Council's creation of a Capital Fund Reserve Account for Land Acquisition and Preservation.
Messrs. Harrison, Gugliotti, Hooper, McGuff, Monts, Speich and Zacchio voted in favor.
02/03-09 -Supplemental Appropriation $70,000 Little League Lighting Sperry Park
Because the Town has received only $50,000, with the promise of an additional $20,000 in February of 2003, the Board is passing this resolution in anticipation of receiving the total amount as promised.
On a motion made by Mr. Speich, seconded by Mr. Monts, it was voted:
RESOLVED: That the Board of Finance hereby amends the FY02/03 Budget by increasing REVENUES Capital Projects Fund (Facility & Equipment) Other Local Revenues, Donations from Private Sources #02-0360-43651 in the amount of $70,000 and increasing APPROPRIATIONS Capital Projects Fund (Facility & Equipment), Town CIP -Facilities, Field Lighting Sperry Park, #02-4829-53331 in the amount of $70,000, for the purpose of recording the donation from the Avon Little League and subsequent expenditure per contract for Sperry Park Field lighting.
Messrs. Harrison, Gugliotti, Hooper, McGuff, Monts, Speich and Zacchio voted in favor.
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Board of Finance Minutes November 25,2002
02/03-10 - Supplemental Appropriation: $7,900, Avon Police
Department, Traffic Signal and Installation of Emergency Vehicle Pre- emption System (EVPS) at Climax Road and Rt. 44.
The Town Manager reported that $7,000. of this amount is for the installation of a traffic control signal at the intersection of Route 44 and Climax Road. $900 is for the installation of the emergency vehicle pre-emption system installation and associated hardware.
The Town Manager explained that the procedure for procuring traffic lights at the State Department of Transportation, is to accumulate a number of requests which are then put out to bid as a package. The Pre-emption system enables emergency vehicles to pre-empt the signal in case of emergency.
The Town Manager certified that there are sufficient Undesignated Fund Balance resources to finance the sum of $7,900 from the Town's Undesignated Fund Balance from Account #01- 0390-43913 General Fund Undesignated Fund Balance.
On a motion made by Mr. Speich, seconded by Mr. Monts, it was voted:
RESOLVED: That the Board of Finance hereby appropriates a sum not to exceed $7,900 from Account #01-0390-43913 General Fund, Other Financing Sources, Undesignated Fund Balance to Account #01-2113-53319 General Fund Traffic Control, Other Equipment for a deposit on a Cost Sharing Agreement for Traffic Signal installation on Route 44 at Climax Road and the installation of Emergency Vehicle Pre-emption System (EVPS).
Messrs. Harrison, Gugliotti, Hooper, McGuff, Monts, Speich and Zacchio voted in favor.
Vll. MISCELLANEOUS -The Town Manager distributed a flyer on public pensions for the benefit of the members to read because we are facing this same problem with our pension. We're going to probably have a required increase in the Town's pension contribution of about $300,000 this coming year. Right away we're talking 1/5 of a mill. This is because of poor earnings the past few years. It's a common problem with defined benefit plans everywhere.
Vill. OTHER BUSINESS -None.
IX. ADJOURN
On a motion made by Mr. Gugliotti, seconded by Mr. Zacchio, it was voted:
RESOLVED: That the Board of Finance adjourn at 9:25 pm.
Messrs. Harrison, Gugliotti, Hooper, McGuff, Monts, Speich and Zacchio voted in favor.
Respectfully submitted,
Thomas A. Gugliotti, Secretary
Attest
Elinor Burns, Clerk
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