BOARD OF FINANCE – SPECIAL MEETING
MINUTES
December 18, 2002
I. CALL TO ORDER – The Meeting was called to order at 7:30 pm by Chairman Harrison. Messrs. Gugliotti, McGuff, Speich and Zacchio were present. Messrs Hooper and Monts were absent.
II. PLEDGE OF ALLEGIANCE – Mr. Speich lead the Board in the Pledge.
III. COMMUNICATION FROM AUDIENCE – None.
IV. MINUTES OF PRECEDING MEETING: November 25, 2002
On a motion made by Mr. Zacchio, seconded by Mr. McGuff, it was voted:
RESOLVED: That the Board of Finance approve the minutes of the November 25, 2002
Meeting, as submitted.
Messrs. Harrison, Gugliotti, McGuff, Speich and Zacchio voted in favor.
V. OLD BUSINESS – None.
VI. NEW BUSINESS
02/03-11 Supplemental Appropriation: $7,550: Senior Center Sprinkler System
Ken Longo, Superintendent of Public Works attended the meeting to answer questions from the Board. Mr. Gugliotti asked about the history of the problem. Mr. Longo reported that we have a dry sprinkler system in the building. The dry sprinkler system is charged with air; when there is a release of air, the air pressure drops and the water goes into the system. You can actually charge this system without having water coming out of the sprinklers. About three months ago we had a complaint from the folks at the Senior Center that the compressor was continually running. It should not be consistently running because the system is designed as a sealed system with no leaks. We sent a sprinkler system vendor in there and he found that the mains, which are 4” and 5”,
actually had holes in the cast pipes. Inspection showed that the leaks were very close to the source and very far away. This indicated to us that the entire system was affected in some way, shape or form. We sealed the system as best we could with the vendor; we put an alarm system in which will warn the police, fire and public works if there is an air pressure drop in the system, so we can either shut the system off or make the necessary repair. Right now, the system is operational but we have corroded, known weak pipes in the system. Recommendations are that we either clean and repair the entire system or replace it. That means we will have to rip it out and then decide whether to go with a wet system or another dry system. We feel we need an experienced opinion on this. There were no funds in the budget for this project so it is necessary to request funds from the Town as it is important to get this repair done as soon as possible.
This appropriation is to hire an engineering service to review the problem and make a recommendation to us.
The Town Manager certified there are sufficient Undesignated Fund Balance resources to finance $7,550 for the purpose of retaining engineering services to appraise, design and report on the Senior Center Sprinkler system.
On a motion made by Mr. Gugliotti, seconded by Mr. Speich, it was voted:
RESOLVED: That the Board of Finance hereby appropriates a sum not to exceed $7,550 from
Account #01-0390-43913 General Fund, Other Financing Sources, Undesignated Fund Balance to General Fund, Capital Improvement Projects Facilities, Senior Center Sprinkler System, Account #01-8501-53363 and Capital Projects Fund (Facilities & Equipment), Town CIP-Facilities, Senior Center Sprinkler System, Account #02-4829-53363 for the purpose of retaining engineering services to appraise, design and report on the Senior Center sprinkler system.
Messrs. Harrison, Gugliotti, McGuff, Speich and Zacchio voted in favor.
02/03-12 Supplemental Appropriation: $10,650
Truck for Engineering, Sewer Dept.
Mr. Longo reported this vehicle was located as a State surplus vehicle; it’s a 1996 Ford F250, with a gasoline engine and an extended cab with an 8’ bed. The sale price from the State, which is not negotiable, is $7,000. Blue Book retail on that same vehicle is $11,500, plus $2,000 for 4-wheel drive. It has a full all-steel cap which is worth a couple of thousand dollars. It has 70,000 miles on it. It will be used in the Sewer Division of Engineering where it will not get heavy usage. We have test driven it and when we get the vehicle back to the garage, it will be inspected and given a complete tune up to make it ready. We will paint it the Town’s colors and lettering.
The Town Manager certified there are sufficient Undesignated Fund Balance resources to finance $10,650 from the Town’s Sewer Fund, Undesignated Fund Balance, Account #05-0390-43913 to fund the purchase of a used truck from State surplus, for the Sewer Department.
On a motion made by Mr. Speich, seconded by Mr. Zacchio, it was voted:
RESOLVED: That the Board of Finance hereby appropriates a sum not to exceed $10,650 from Account #05-0390-43913, Sewer Fund, Other Financing Sources, Undesignated Fund Balance to Account #05-3205-53311 for the purpose of purchasing a truck and putting it into service for Sewer Department use.
Messrs. Harrison, Gugliotti, McGuff, Speich and Zacchio voted in favor.
VII. MISCELLANEOUS – None.
VIII. OTHER BUSINESS – In response to a question from the Chairman, Ms. Colligan, Director of Finance reported that the Superintendent of public Works advised them that we are in pretty good shape at this time, as far as the snow budget for the season is concerned. She reported we may be eligible for disaster relief funds from the Federal Government for the ice storm Avon experienced. The bill now needs to be signed by the President.
IX. EXECUTIVE SESSION: Negotiations
On a motion made by Mr. Gugliotti, seconded by Mr. McGuff, it was voted:
RESOVLED: That the Board of Finance go into Executive Session to discuss negotiations at
7:55 pm.
Messrs. Harrison, Gugliotti, McGuff, Speich and Zacchio voted in favor.
On a motion made by Mr. Gugliotti, seconded by Mr. McGuff, it was voted:
RESOLVED: That the Board of Finance come out of Executive Session at 9:50 pm.
Messrs. Harrison, Gugliotti, McGuff, Speich and Zacchio voted in favor.
X. ADJOURN
On a motion made by Mr. Zacchio, seconded by Mr. Speich, it was voted:
RESOLVED: That the Board of Finance adjourn at 9:50 p.m.
Messrs. Harrison, Gugliotti, McGuff, Speich and Zacchio voted in favor.
Respectfully submitted,
Thomas A. Gugliotti, Secretary
Attest:
Elinor Burns, Clerk
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