AVON HIGH SCHOOL RENOVATIONS &
ADDITIONS BUILDING COMMITTEE
MEETING MINUTES
AUGUST 12, 2008
I. CALL TO ORDER
The meeting was called to order at 7:30 a.m. by Chairman Frey in the Student Activity Room E109 at the High School. Members Present, Jeff Brighenti, Doug Evans, Jim Miller and Jed Usich. Mr. Papa and Mr. Eacott were absent.
II. MINUTES OF PRECEDING MEETING – July 8, 2008
On a motion made by Mr. Miller, seconded by Frey, it was voted:
RESOLVED: That the Building Committee approves the July 8 2008 minutes as read.
Messrs Frey and Miller voted in favor. Mr. Brighenti, Mr. Evans and Mr. Usich abstained as they were absent from that meeting.
III. COMMUNICATIONS FROM AUDIENCE - None
IV. COMMUNICATION FROM COMMITTEE MEMBERS - None
V. UPDATE AND REPORT FROM:
a. Construction Manager
Mr. Shugrue of FIP reported on the status of the project. The question was raised about the progress with the old gymnasium floor problems. The Building Committee decided they would like to view the gymnasium to see for themselves what the problems look like. It was decided to go there after the meeting. The line striping of the new gym looks good and should be complete by the weekend. Mr. Evans asked how much of the new wood floor was sanded down in that process. Mr. Shugrue said very little. Mr. Frey asked if FIP would be looking to the Town to pay for some of the extra costs related to the old gym floor and Mr. Shugrue replied they would not. Everything else in the project except some punch list items.
Ms. Robinson reported the dedication ceremony is scheduled for September. The program is ready to go to the printer for approximately 500 copies. The ceremony will be in the Auditorium, and there will be refreshments served in the cafeteria. We are expecting 400 people or maybe less. We can talk about the program further before then.
b. Architect Report - None
VI. OLD BUSINESS – None.
VII. OTHER BUSINESS
a. Project Budget Update
Ms. Robinson reported a copy of the budget along with the summary page of the services & consultant’s budget is included in the packet. Per my request the Accounting Department will transfer the remaining contingency to the FF&E and building accounts. The total cost of items to be purchased under this account is as follows:
Furniture $ 365,409.27
Science Equipment $ 18,583.06
Furniture Refinish $ 37,747.00
Technology $ 34,404.19
Design Fees $ 35,000.52
TOTAL $ 691,143.52
b. Electricity Expense Reimbursement – BOE
Ms. Robinson said there is memo from Gary Franzi requesting reimbursement to the BOE for $3,879 in electricity expenses for the period of January – June, 2008. An analysis similar to what was provided for the previous period is attached. She said she has confirmed that the BOE is not seeking reimbursement for natural gas costs, and this is their final request for unbudgeted utility costs.
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve the payment to the Board of Education in amount$3,879.00, for electricity expenses.
Messrs Frey Brighenti, Evans, Miller and Usich voted in favor.
c. Approval of Bills
1. FIP, Payment #23, Construction, in the amount of $151,950.00
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to FIP Construction of Payment #23, Construction, in amount $151,950.00.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
2. Commercial Moving Services, LLC, Invoice #11093, Refinishing & Relaminating Services, in the amount of $17.125.00
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to Commercial Moving Services, LLC, Invoice #11093, Refinishing & Relaminating Services, in the amount of $17,125.00.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
3. Commercial Moving Services, LLC, Invoice #11129, Installation Services, in the amount of $134.00.
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to Commercial Moving Services, LLC, Invoice #11129, installation services, in the amount of $134.00.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
4. IMTL, Invoice #7724-S Moisture Testing, in the amount of $435.00
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approves payment to IMTL, Invoice #7724-S, Moisture Testing, in amount $435.00.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
5. Insalco Corp, Invoice #46679, Furniture, in the amount of $2,177.28
On a motion made by Mr. Usich, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approves payment to Insalco Corp, Invoice #46679, for Furniture, in amount $2,177.28.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
6. Insalco Corp., Invoice $46700, Furniture, in the amount of $27,989.08
On a motion made by Mr. Usich, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approves payment to Insalco Corp, Invoice #46700 for Furniture, in amount $27,989.08.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
7. Insalco Corp., Invoice #46715, Furniture, in the amount of $38,593.20
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to Insalco Corp, Invoice #46715 for Furniture, in amount $38,593.20.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
8. Insalco Corp., Invoice #46723, Furniture, in the amount of $83,902.50
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to Insalco Corp, Invoice #46723 for Billing and Deliveries of Furniture, in amount $83,902.50.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
9. Insalco Corp., Invoice #46721, Furniture, in the amount of $2,354.80
On a motion made by Mr. Brighenti, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approves payment to Insalco Corp, Invoice #46721,for Furniture, in amount $2,354.80.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
10. Fisher Scientific, Invoice #9476321, Science Room Equip., in the amount of $3,801.00
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to Fisher Scientific, Invoice #9476321, for Science Room Equipment, in amount $3,801.00.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
11. Frey, Invoice #202500277959, Science Room Equip., in the amount of $9,770.20
On a motion made by Mr. Usich, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to Frey, Invoice #202500277959, for Science Room Equipment, in amount $9,770.20.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
12. Frey, Invoice #2025002106, Science Room Equip., in the amount of $890.96
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approves payment to Frey, Invoice #2025002106, Science Room Equipment, in amount $890.96.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
13. PSI-New England Storage Products, Invoice #5414, Furniture/Storage Cabinets & Shelving, in the amount of $15,659.88
On a motion made by Mr. Usich, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to PSI-New England Storage Products, Invoice #5414, Furniture/Storage Cabinets & Shelving, in amount $15,659.88.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
14. Robert H. Lord Co., Invoice #26144, Furniture, in the amount of $9,212.88
On a motion made by Mr. Miller, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approves payment to Robert H. Lord Co., for Furniture, Invoice #26144, in the amount of $9,212.88.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
15. Solidus, Invoice #72365, Furniture, in the amount of $29,623.02
On a motion made by Mr. Usich, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to Solidus, for Furniture, Invoice #72365, in the amount of $29,623.04.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
16. Fuss & O’Neill, Invoice in the amount of $4,055.00
On a motion made by Mr. Miller, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approves payment to Fuss & O’Neill, for asbestos monitoring services, in the amount of $4,055.00.
Messrs Frey, Brighenti, Evans, Miller and Usich voted in favor.
d. Correspondence - None
VIII. ADJOURNMENT
The meeting was adjourned at 7:55 a.m.
Respectfully submitted:
Blythe Robinson, Staff Person
Attest: Betty J. Marsh
| 
