AVON HIGH SCHOOL RENOVATIONS ADDITIONS
BUILDING COMMITTEE
July 8, 2008
I. CALL TO ORDER
The meeting was called to order at 7:30 a.m. by Chairman Frey in the Student Activity Room E109 at the High School. Members Present, Jim Eacott, Jim Miller and John Papa. Mr. Brighenti, Mr. Evans, and Mr. Usich were absent.
II. MINUTES OF PRECEDING MEETING – June 17, 2008
On a motion made by Mr. Miller, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approves the minutes of June 17, 2008, as amended.
Messrs Frey, Eacott and Miller voted in favor. Mr. Papa abstained as he was absent from that meeting.
III. COMMUNICATION FROM COMMITTEE MEMBERS - none
IV. UPDATE AND REPORT FROM
Construction Manager’s Report
Mr. Shugrue of FIP reported that the project is essentially complete; we are working on the punch list items. With regard to the cost tracker, nothing has changed since May 31st. There is about $500,000 remaining in construction contingency.
There is a problem with the new gym floor. The cement base sub floor is not curing as needed. The layers are de-laminating. We did what the manufacturer recommends, installed a 1 ½” second layer, and it has been two days and the layers are not bonded together. This appears to be product failure not installation error, but we will have samples tested. We are trying for having the gym ready for September 1, but certainly by mid Sept.
Mr. Shugrue asked where the Town would like the dedication plaque to go. Ms. Robinson suggested it could be mounted near the west wall vestibule in the classroom wing. Dr. Kisiel gave his okay.
Architect Report- None
V. OLD BUSINESS
a. Change Orders
Ms. Robinson reported there are four change orders included for consideration.
FIP submitted a revised Change Order #51, for additional CM fees to complete the project, down to $71,113.18.
On a motion made by Mr. Miller, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approve Change Order #51, for additional CM Fees, in amount not to exceed $71,13.18.
Messrs Frey, Eacott, Miller and Papa voted in favor.
FIP is submitting Change Order #53, Extending Timber Guardrail, in the amount of $15,125.81.
On a motion made by Mr. Miller, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee not approve Change Order #53, in the amount of $15,125.81, for extending the Timber Guardrail.
Messrs Frey, Eacott, Miller and Papa voted in favor.
FIP is submitting Change Order #54, to install a handrail on a retaining wall near the new classroom wing addition, in the amount of $3,531.00.
On a motion made by Mr. Miller, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approve Change Order #54, in amount $3,531.00, for installing the handrail for safety.
Messrs Frey, Eacott, Miller and Papa voted in favor.
FIP is submitting Change Order #55, to install Removable Speed Bumps, in the amount of $2,369.32.
On a motion made by Mr. Eacott, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve Change Order #55, in amount $2,369.32, to install removable speed bumps.
Messrs Frey, Eacott, Miller and Papa voted in favor.
Dr. Kisiel asked about the opportunity to install brick pavers behind the cafeteria where it is now grass, rather than concrete or asphalt. His staff will seek pricing and FIP was asked to do the same. The Committee indicated they would consider the work depending on the cost.
Ms. Robinson shared with the Committee a proposal for refinishing more furniture than was originally planned.
On a motion made by Mr. Eacott, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee give approval to the request for refinishing more furniture, than was originally proposed, subject to looking at it after the meeting.
Messrs Frey, Eacott, Miller and Papa voted in favor.
VI. OTHER BUSINESS
a. Project Budget Update.
Ms. Robinson reported that a copy of the budget along with the summary page of the services & consultant’s budget are in the packet. A change from last month is the charging off of the balance of the budget for full-time staff ($10,000.). As the invoices for furniture will start to come in soon she plans to make a request to Accounting that the remaining contingency be transferred to the FF&E and building accounts.
b. Press Box Schematic Design
Chuck Boos, Fred Khericha and Jim Sperry of Kaestle Boos made a presentation regarding the proposed design for a new press box and the estimated cost to construct it.
Mr. Sperry explained the options to the Committee. In order to be accessible, the box would require either an elevated ramp coming from the West Avon Road sidewalk or an elevator. Both would cost about $35,000. If it is not built to ADA-accessibility standards, it can be completed for about $65,000. While the building code does not require it to be accessible, State grant funding does. Either option would require P&Z approval since it would be within the 60 foot setback limit on West Avon Road. This design does not have a filming platform, but a hatch could be added for roof access.
Dr. Kisiel said that although the Board of Education approved having the design work done, he is not in favor of having a press box done as part of the project.
Mr. Frey questioned whether there were any handicapped students at the High School. Dr. Kisiel reported there are none at the high school and one at the Middle School. It was suggested that they give a presentation to ACE, with Dr. Kisiel and Mr. Boos attending.
The Committee was polled as to their position on the matter. Mr. Papa indicated he was for it, but without the additional cost to make it accessible. Mr. Miller said he was not for it, that it could be done outside the project. Mr. Eacott said he also thought it should be done outside the project. Mr. Frey said he agreed.
c. Approval of Bills
On a motion made by Mr. Miller, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approve payment to FIP Construction of Payment #22, Construction, in amount $327,426.00.
Messrs Frey, Eacott, Miller and Papa voted in favor.
On a motion made by Mr. Miller, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approve payment to IMTL for Invoice #7724-R, for Testing Services, in amount $435.00.
Messrs Frey, Eacott, Miller and Papa voted in favor.
On a motion made by Mr. Papa, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to CMS for Invoice #10951, June Storage, in amount $235.00.
Messrs Frey, Eacott, Miller and Papa voted in favor.
On a motion made by Mr. Eacott, seconded by Mr. Frey, it was voted:
RESOLVED: That the Building Committee approve payment to CMS for Invoice #11020, for moving services June 14th, in amount $6,410.00.
Messrs: Frey, Eacott, Miller and Papa voted in favor.
On a motion made by Mr. Eacott, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to KBA, for A&E Services, in amount $6,122.36.
Messrs: Frey, Eacott, Miller and Papa voted in favor.
VIII. ADJOURNMENT
The meeting was adjourned at 8:21 a.m.
Respectfully submitted:
Blythe Robinson, Staff Person
Attest: Betty J. Marsh
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