AVON HIGH SCHOOL RENOVATIONS ADDITIONS
BUILDING COMMITTEE
June 17, 2008
I. CALL TO ORDER
The meeting was called to order at 7:30 a.m. by Chairman Frey in the Student Activity Room E109 at the High School. Members Present, Jeff Brighenti, Jim Eacott, Doug Evans and Jed Usich. Mr. Miller and Mr. Papa were absent.
II. MINUTES OF PRECEDING MEETING – May 13, 2008
On a motion made by Mr. Usich, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approve the minutes of May 13, 2008, as read.
Messrs Frey, Brighenti, Eacott and Usich voted in favor, Mr. Evans abstained since he was absent from the meeting.
III. COMMUNICATION FROM COMMITTEE MEMBERS - none
IV. UPDATE AND REPORT FROM
Construction Manager’s Report
Mr. Shugrue of FIP reported that the project is essentially complete, we are working on the punch list items. The cost tracker is updated, project buy out savings remains at $675,000, and in contingency $504,000. The replacement of the existing gym floor will be complete by mid August as well as removal of the temporary stair tower.
Architect Report
Mr. Boos reported he has no report, but recommends the Change Orders as presented.
V. OLD BUSINESS
a. Change Orders
Ms. Robinson reported there are three change orders included for consideration, there are also four proposal requests from Kaestle Boos that FIP Construction was in the process of pricing.
FIP provided Change Order #50, Alarm Panel Programming, in amount $6,137.39, as requested by Chief DiPace.
On a motion made by Mr. Brighenti, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve Change Order #50, in amount $6,137.39, for the alarm panel programming, as requested by Chief DiPace.
Messrs Frey, Brighenti, Eacott, Evans and Usich voted in favor.
FIP submitted Change Order #51 for additional CM fees to complete the project, in amount $79,452.69.
Mr. Shugrue told the Committee that the request was made because work to complete the classroom egress and replacement of the gym floor could not be done until school was out of session. Mr. Frey questioned the need for a full time superintendent for 14 weeks. Mr. Eacott said he was surprised FIP did not revise their request after similar discussion on June 10th. Mr. Chait said they would try to complete the work more quickly and reassess their staff needs once the critical path of work was established.
It was suggested the fees be revisited before consideration for payment.
On a motion made by Mr. Brighenti, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee table Change Order #51 to the next meeting.
Messrs Frey, Brighenti, Eacott, Evans and Usich voted in favor.
FIP is submitting Change Order #52, Additional charges by AT&T to relocate a utility pole, in amount $1,392.00.
On a motion made by Mr. Evans, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approve Change Order #52, in the amount of $1,392.00, for additional utility company charges.
Messrs Frey, Brighenti, Eacott, Evans and Usich voted in favor.
There are four proposal requests that FIP Construction is still in the process of pricing. Proposal Request #063-01 shows paving options behind the cafeteria. Depending on the material used this is either $46,000 or $29,000. KBA does not recommend this. Dr. Kisiel asked if the Committee would reconsider if a better price could be found, and the Committee said yes. PR#065-01 shows where to install railing at the wall. PR#065-01 is for new concrete stairs and landscaping down to the football field. This is estimated to cost almost $40,000. There was consensus not to do this. FIP also provided change order #53 to replace cable guard rail with wood near the north parking lot. Mr. Boos reminded the Committee this item was value engineered out of the project to save money. The
Committee decided to table it until the next meeting so they could review the situation.
VI. OTHER BUSINESS
a. Project Budget Update.
Ms. Robinson reported there is a copy of the budget in the packet along with the services and consultants budget, there are no material changes since last month’s report. There was much discussion regarding the furniture purchase, as to the process delays making shipment of the items so close to the opening of school. Mr. Boos had no input as to the reasoning for the delays. Ms. Robinson reported the Town Council may need to have a special meeting to award the technology contract, in order for the new areas to be ready in time to be used by students in the fall.
b. Building Commissioning Update
Ms. Robinson reported that at the request of the Town Council an RFP was advertised for the level three commissioning services for the High School. She stated the Town Council voted not to proceed with this work.
c. Irrigation System Repairs.
The Committee reviewed the memo and recommendation from David Paul, Director of Buildings and Grounds that the project pay for emergency repairs that were required due to a malfunction with the system. Because the location of the valve box for the system was not known at the time of construction it was buried in the new parking lot adjacent to the gym wing. The system vendor has been on site to dig that up, relocate and repair it at a cost of $5,200 in order for the football field scoreboard to be hard wired to eliminate the need for a generator to power it.
On a motion made by Mr. Usich, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve relocation and irrigation system repairs at the football field in order to rewire the scoreboard as recommended, in amount $5,200.
Messrs. Frey, Brighenti, Eacott, Evans and Usich voted in favor.
d. Press Box Design
Ms. Robinson reported there is one new item. At the May Town Council Meeting Mr. D’Onofrio approached the Town Council to ask that funds be appropriated to install a new press box. The Council voted to authorize $5,000 be spent for design and estimates, should the Board of Education vote to say a press box is needed. The Board of Education met May 20th, they voted to support obtaining a design and cost estimate for a press box.
On a motion made by Mr. Brighenti, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee authorize an appropriation in amount not to exceed $5,000 for the development of design plans and estimates for the Press Box, as recommended by the Town Council with the support of the Board of Education.
Messrs Frey, Brighenti, Eacott, Evans and Usich voted in favor.
e. Dedication Ceremony Date
Ms. Robinson reported at their meeting on June 5th, the Town Council voted to set the date for the dedication ceremony, and they chose September 13th. We will work with the school over the summer to plan an appropriate celebration.
f. Approval of Bills
On a motion made by Mr. Usich, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve payment to FIP Construction of Payment #21, Construction, in amount $585,139.00.
Messrs Frey, Brighenti, Eacott, Evans and Usich voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approve payment to Kaestle Boos Associates, Inc. for Invoice #32, for Professional Services, in amount $5,986.49.
Messrs Frey, Brighenti, Eacott, Evans, Papa and Usich voted in favor.
On a motion made by Mr. Usich, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve payment to Kaestle Boos Associates, Inc. for Invoice #15, Special Inspections, in amount $125.00.
Messrs Frey, Brighenti, Eacott, Evans and Usich voted in favor.
On a motion made by Mr. Brighenti, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approve payment to Kaestle Boos Associates, Inc. for Invoice #5, professional services, in amount $5,250.00.
Messrs: Frey, Brighenti, Eacott, Evans and Usich voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approve payment to IMTL, Inc. for Invoice #7724-P, Testing Services, in amount $1,830.00.
Messrs Frey, Brighenti, Eacott, Evans and Usich voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approve payment to IMTL, Inc. for Invoice #7724-Q, Testing Services, in amount $2,820.00
Messrs Frey, Brighenti, Eacott, Evans and Usich voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approve payment to Eagle Fence, Invoice #18343, Field Hockey Fence, in amount $1,650.00.
Messrs Frey, Brighenti, Eacott, Evans and Usich voted in favor.
On a motion made by Mr. Usich, seconded by Mr. Evans, it was voted
RESOLVED: That the Building Committee approve payment to Fisher Scientific, Invoice #8215856 Science Equipment, in amount $4,120.50.
Messrs Frey, Brighenti, Eacott, Evans and Usich voted in favor.
VIII. ADJOURNMENT
The meeting was adjourned at 8:14 a.m.
Respectfully submitted:
Blythe Robinson, Staff Person
Attest: Betty J. Marsh
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