AVON HIGH SCHOOL RENOVATIONS ADDITIONS
BUILDING COMMITTEE
APRIL 8, 2008
I. CALL TO ORDER
The meeting was called to order at 7:30 a.m. by Acting Chairman Brighenti in the Student Activity Room E109 at the High School. Members Present, James Eacott, Doug Evans and James Miller. Mr. Frey, Mr. Papa and Mr. Usich were absent.
II. MINUTES OF PRECEDING MEETING – March 11, 2008
On a motion made by Mr. Eacott, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approve the minutes of March 11, 2008, as amended.
Messrs Evans, Brighenti and Eacott voted in favor, Mr. Miller abstained since he was absent from the meeting.
III. COMMUNICATIONS FROM AUDIENCE
Dr. Kisiel noted that he was aware of a change order price to paint the maintenance garage. He said he did not feel it needed to be painted. He did make a request that the grassed area behind the cafeteria be paved. Mr. Boos agreed but suggested using concrete instead. His office will prepare a sketch for FIP to price. Mr. Eacott asked that concrete and pavement prices be obtained.
IV. COMMUNICATION FROM COMMITTEE MEMBERS - none
V. UPDATE AND REPORT FROM
Construction Manager’s Report
Mr. Shugrue of FIP reported there was significant progress made by the finish trades in the media center and classroom addition, the science classrooms and typical classrooms are essentially complete. The exterior siding system and storefront window system is complete in areas A&B. Site activities resumed, with preparation work on concrete sidewalks extending the length of the media center and finishing of concrete walks has also started, with work continuing during spring vacation. Elevator installation will be completed by mid April. They are slightly behind schedule and expect to be substantially complete after school vacation week. The savings on the cost tracker is down to $702,497 due to some changes for the existing gym. This area requires a layer of underlayment to be installed which
was unforeseen. Mr. Eacott asked if there are any pending change orders. Mr. Shugrue said those outstanding would total $20,000 to $25,000. The snack area HVAC might cost $10,000 to $15,000 to resolve.
Architect Report
Mr. Boos reported he is more than pleased with the construction progress, and the finishes are the best he has ever seen. FIP has done a fine job. Dr. Kisiel reported there are problems with the doors which need to be taken care of. The manufacturer’s rep, needs to know three handles broke and several closers have broken. FIP reported they will have them all checked as well as the cylinders. Once they are checked and adjusted as needed those that are not working will be replaced.
VI. OLD BUSINESS
a. Change Orders
FIP provided Change Order #43, to complete, on a lump sum basis additional work associated with painting the exterior split face CMU surface of the Maintenance garage per Proposal Request No. 53. Mr. Boos and Dr. Kisiel said they would like to leave the block natural. They are not in favor of painting the surface, which as is will require basically no maintenance, this would only add to maintenance costs.
On a motion made by Mr. Eacott, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee not act on Change Order #43, based on Dr. Kisiel’s recommendation that the building remain natural.
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
FIP submitted Change Order #44, to implement modifications indicated in Proposal Request No. 013-02, which is for site work associated with increasing grand stand seating size and relocating existing bleachers, for a total cost of $25,715.04. Ms. Robinson reported that even with this change order there is still a $20,000 cost savings over the original estimates.
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve Change Order #44, in amount $25,715.04, for site work and installation associated with grandstand seating at the football field.
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
FIP is submitting Change Order #45, to complete modifications included in Proposal Request No. 042-01, for provision and installation of an A/C unit for the Health Classroom F115, which never had air conditioning, for a total cost of $19,703.14. Dr. Kisiel reported this is an existing internal room with no windows, and no access to fresh air, this is a necessary item which was overlooked.
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve Change Order #45, in the amount of $19,703.14, for purchase and installation of an A/C unit for Health Classroom F115.
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
b. BOE Utility Expenses
Ms. Robinson reported after last month’s discussion about the electricity expenses borne by the BOE, Mr. Frey met with BOE staff to discuss the matter further. As a result of that meeting, this item is back on the agenda for approval in the amount requested by the BOE of $50,400.
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment of the $50,400, attributed to increased utility usage during the Avon High School Building Project.
Messrs Evans, Brighenti, Eacott and Miller voted in favor
c. Proposal for Building Commissioning
Mr. Brighenti said the Town Council discussed the proposal for commissioning the High School at their March 31st meeting. Both Mr. Boos and Mr. Huff from BVH were at the Council meeting to discuss the issue. As a result, the Council has directed staff to prepare and disseminate a RFP requesting firms to submit proposals for level three (includes levels 1 & 2) commissioning. The plan is to have proposals back and a recommendation made in time for the June 5th Town Council meeting.
d. Furniture Refinishing/Replacement
Ms. Robinson reported that since the last meeting BOE staff has had CMS movers refinish two items of furniture that are on display for your review. Dr. Kisiel pointed out the table and chair that was refinished. He believes that the furniture now looks new, therefore he would recommend CMS complete the refinishing. The Building Committee was in agreement that the work done by CMS movers was superior.
On a motion made by Mr. Evans, seconded by Mr. Eacott, it was unanimously approved:
RESOLVED: That the Building Committee approve the hiring of CMS to complete the furniture refinishing at a price of $21,845.00.
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
e. Field Hockey Field Fencing
Ms. Robinson reported included in the packet is a recommendation from Dave Paul that some modifications be made to the field hockey field fencing at a cost of $1,650. As you can see from Dave’s memo, this is recommended to keep people from driving onto the field and causing damage.
On a motion made by Mr. Brighenti, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve modifications to the field hockey field fencing in the amount of $1,650.
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
f. Release of Retainage.
Mr. Shugrue said he asked for this item to be placed on the agenda so they may discuss the opportunity to release some of the retainage that is being held from the first phase of the project. They would like to release half of the funds from the first phase on a subcontract by subcontract basis. Mr. Evans questioned how a release of funds might affect our ability to have leverage if we go forward with commissioning and find problems to be addressed. Mr. Shugrue said the MEP subcontracts would be the last released, for now we would focus on work that is complete. Mr. Eacott said he agreed as long as only a portion was released, to which Mr. Miller agreed. Mr. Boos noted that this is a reasonable request and appropriate at this time.
On a motion made by Mr. Eacott, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve a partial release of retainage from Phase I of the project on portions of the work that are complete.
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
g. Approval of Bills
On a motion made by Mr. Miller, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve payment to FIP Construction, Payment Invoice 06-001-19, in the amount of $869,961.00.
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
On a motion made by Mr. Brighenti, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to Kaestle Boos Associates, Inc. for Invoice #30 Construction Administration in the amount of $5,992.18.
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
On a motion made by Mr. Miller, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve payment to Kaestle Boos Associates, Inc. for Invoice #13 Special Inspections in the amount of $312.50
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
On a motion made by Mr. Brighenti, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to Kaestle Boos Associates, Inc. for Invoice #4 FF&E Design in the amount of $5,250.00.
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
On a motion made by Mr. Miller, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approve payment to Commercial Moving Services, LLC, for Invoice #10585, Storage Services, in the amount of $635.00.
Messrs Evans, Brighenti, Eacott and Miller voted in favor.
VIII. ADJOURNMENT
The meeting was adjourned at 8:25 a.m.
Respectfully submitted:
Blythe Robinson, Staff Person
Attest: Betty J. Marsh
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