AVON HIGH SCHOOL RENOVATIONS ADDITIONS
BUILDING COMMITTEE
FEBRUARY 12, 2008
I. CALL TO ORDER
The meeting was called to order at 7:30 a.m. by Chairman Frey in the Student Activity Room E109 at the High School. Members Present, Jeff Brighenti, Doug Evans, James Miller and Jim Eacott. Mr. Usich and Mr. Papa were absent.
II. MINUTES OF PRECEDING MEETING – January 8, 2008
On a motion made by Mr. Brighenti, seconded by Mr. Usich it was voted:
RESOLVED: That the Building Committee table the minutes of January 8, 2008 to the next meeting.
Messrs Frey, Brighenti, Miller, Evans and Eacott voted in favor.
III. COMMUNICATIONS FROM AUDIENCE
Dr. Kisiel reported he would like to discuss the Library furniture refinishing; BKM was given a chair to refinish which is here for your review, compared to an untouched chair. If you compare the old and refinished chairs he does not see any visible sign that work was done to the chair and finds this unacceptible. He would like the Committee to consider either another company for the refinishing job or the scope of work to be changed. The Committee voted to ask the furniture consultant, Ms. Berman, to review our options.
IV. COMMUNICATION FROM COMMITTEE MEMBERS
V. UPDATE AND REPORT FROM
Construction Manager
Mr. Chait of FIP gave the Construction Manager’s Report for the month of January, 2008 that was highlighted by the start of finish trades in the Media Center and Classroom Addition. We are about 85% complete on the exterior of the new wing. The casework is being installed in the science wing. The project is on schedule to finish in mid-April as required by contract. There is little change on the project buyout report. The most significant change is that the cost of winter conditions was increased to $250,000. Work on the existing gym will be on-going until project completion.
Architect Report
The Architect reported we anticipate a rebate for light and energy efficient fixtures from CL&P, in the amount of $44,281.55, a copy of the letter in the packet shows an estimated amount. Ms. Robinson reported this goes into the General Fund, not into the project.
Mr. Lindsay Huff from BVH Integrated Services gave a report on use of Commissioning Services, as suggested by the Architect at the last meeting. BVH has nine commissioning officers, all members are accredited, and 10 are OSHA trained. They review the building systems that were designed and try to push them to ensure they do not fail. While this is usually done during an earlier stage of construction, it can be done now.
This process is recommended to enhance building use, to make sure the systems work as designed, and to sort out problems before users are in the building. They look at more than life/safety issues; it usually includes HVAC, heating, exhaust systems, smoke evacuation, air handlers and air/water balancing. Mr. Miller asked who sets the evaluation criteria, to which Mr. Huff answered the commissioning agent. Mr. Frey asked why hire BVH since they designed the systems? Mr. Huff said their commissioning department is separate from design. Mr. Boos added that in this case there would be more emphasis on making sure their systems work correctly. It was noted that FIP and their sub contractors will be involved in the testing and possible repairs for which they would expect to be compensated. It
was noted this process will not be a reimbursable expense under the State Grant.
It was the consensus of the Building Committee that BVH develop a proposal which includes the costs of testing the different systems etc., for consideration at the March 11th meeting.
VI. OLD BUSINESS
Change Orders
Ms. Robinson reported there are five change orders for consideration for this month’s meeting.
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment of Change Order Proposal No. 34, as submitted for extra work associated with providing window blinds at the second floor of Area B, in the amount of $7,641.15.
Messrs Frey, Brighenti, Evans, Miller and Eacott voted in favor.
On a motion made by Mr. Brighenti, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approves payment of Change Order Proposal No. 35, as submitted to provide gym floor line striping to accommodate six badminton courts at existing gym, in the amount of $3,670.20.
Messrs Frey, Brighenti, Evans, Miller and Eacott voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment of Change Order Proposal No. 36, as submitted for modification to the technology infrastructure scope of work as reflected in four proposal requests, in the amount of $13,421.72.
Messrs Frey, Brighenti, Evans, Miller and Eacott voted in favor.
On a motion made by Mr. Miller, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment of Change Order Proposal No. 37, as submitted for additional electrical and life safety improvements at kitchen storage room D001, as requested by the Fire Marshal, in the amount of $8,195.00.
Messrs Frey, Brighenti, Evans, Miller and Eacott voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee, without recommendation, send Change Order #38 direct to the Town Council for their March 6 meeting, as submitted, for additional work associated with paving the existing parking area in the rear of the school, in the amount of $64,042.69.
Messrs Frey, Brighenti, Evans, Miller and Eacott voted in favor.
VII. OTHER BUSINESS
a. Project Budget Update
Ms. Robinson reported the monthly update from the financial system and the breakdown of the expenditures for services and consultants is included, for your review.
b. Traffic Light Pre-Emption Equipment
Part of the installation of a new traffic signal at the existing driveway for the high school is also to install emergency vehicle pre-emption system equipment at the same time. Included in your packet is a letter from the State DOT regarding the requirements for this work to go forward, as well as a memo from me to the Town Council asking for approval of the documents necessary to execute the agreement. Your approval is also required to pay from project funds the $1,030.00 that is the Town’s share of this equipment. It was the consensus of the Building Committee that once the DOT new traffic signal installation agreement is approved by the Town Council, the Building Committee will fund the $1,030 out of the project.
c. Approval of Bills
1. FIP Construction Payment #17 Construction $ 1,272,290.00
On a motion made by Mr. Brighenti, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approves payment to FIP Construction, Payment #17, in the amount of $1,272,290.00.
Messrs Frey, Brighenti, Evans, Miller and Eacott voted in favor.
2. KBA Inv. #28 Construction Admin. $ 5,991.33
On a motion made by Mr. Brighenti, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approves payment to KBA, Construction Administration, Invoice #28, in the amount of $5,991.33.
Messrs Frey, Brighenti, Evans, Miller and Eacott voted in favor.
3. KBA Inv. #3 FF&E Design Services $ 10,500.00
On a motion made by Mr. Brighenti, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approves payment to KBA, FF&E Design Services, Invoice #3, in the amount of $10,500.00.
Messrs Frey, Brighenti, Evans, Miller and Eacott voted in favor.
4. IMTL Inv. #7724-L Construction Testing $ 150.00
On a motion made by Mr. Miller, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to IMTL, Construction Testing, Invoice #7724-L in the amount of $150.00.
Messrs Frey, Brighenti, Evans, Miller and Eacott voted in favor.
5. CMS Inv. # 10347 Moving Services $ 1,035.00
On a motion made by Mr. Brighenti, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to CMS, for moving services, Invoice #10347, in the amount of $1,035.00.
Messrs Frey, Brighenti, Evans, Miller and Eacott voted in favor.
VIII. ADJOURNMENT
The Meeting was adjourned at 9:05 a.m.
Respectfully submitted:
Blythe Robinson, Staff Person
Attest: Betty J. Marsh
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