AVON HIGH SCHOOL RENOVATIONS/ADDITIONS
BUILDING COMMITTEE MINUTES
AUGUST 14, 2007
CALL TO ORDER
The meeting was called to order at 7:30 a.m. by Chairman Hank Frey in the Conference Room at the Board of Education Administrative Offices. Members Present: Jeff Brighenti, James Eacott, Douglas Evans, Jim Miller and Jed Usich. Absent: Mr. Papa
MINUTES OF PRECEDING MEETING – July 10, 2007
On a motion made by Mr. Brighenti, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee accept the minutes of July 10, 2007 as read.
Messrs Frey, Brighenti, Eacott, Evans, Miller and Usich voted in favor.
COMMUNICATIONS FROM AUDIENCE - None
COMMUNICATION FROM COMMITTEE MEMBERS - None
UPDATE AND REPORT FROM:
Construction Manager – Status of the project.
Mr. Shugrue gave the Manager’s report for the month of July, 2007. He reported the demolition is complete, along with rough in and framing. The finish trades have started in the existing building areas and the interior and media addition are in good shape. Clean up will continue inside.
Mr. Eacott questioned whether students would find areas such as the cafeteria off limits. Mr. Shugrue reported the new gym may be for a couple of weeks along with other miscellaneous items to be completed by September. Mr. Miller commented that the gym looks good.
Mr. Shugrue reported that the existing and new lockers will be ready. We are repairing dents, refastening and correcting doors, some new doors will be installed with new paint and shelves before school begins.
Mr. Brighenti questioned the whether the maple floors are ready. FIP reported the floor installation is going well, it has been moisture tested and the lines are to be taped for painting today. The Athletics Director is to check the lines this week and the gym will be ready by September 15th. With regard to site work Mr. Shugrue reported that they are using a hybrid approach for the paving. A final top coat of paving is to be installed on the front circle, the entrance driveway and the expanded parking areas near the athletic fields. The rest of the driveway will only have a binder course until completion of construction. In the spring the final top coat of paving will be applied to these remaining areas. Mr. Frey questioned the final cost. FIP reported that it may cost
a few thousand dollars more if the cost of asphalt goes up, but this is less than repairing the final paving. Mr. Sperry agrees with FIP’s approach of holding off on the top coat. Mr. Miller questioned whether the April 18th date for substantial completions looks good. Mr. Shugrue reported the only problem is the finish to the adjacent exterior of the building.
Dr. Kisiel reported that the school’s custodial staff is scheduled to begin the final cleaning in the building shortly.
Mr. Miller questioned whether the cost savings projections remain at $700,000, and whether FIP feels comfortable about that at this point. Mr. Shugrue reported they are comfortable with this number and noted that the contingency still remains intact. Chairman Frey updated the Committee about the excess top soil that remains on the site. There is about 1,000 yards that needs to be hauled away, which would cost about $2,000. The Town Manager reported that the Town wants the material and will make arrangements to have it trucked to our Public Works facility, the cost of which to be billed to the project.
Architect – status of the project
Mr. Boos reported that the contractor is doing outstanding work, even working on Saturdays once the steel arrived, and we are on the home stretch to the opening of school, good cooperation all around.
Chairman Frey questioned FIP on whether the guidance department will be completed on time with regard to the wall relocation and installation of carpeting. FIP reported the wall needed to be relocated in order to line up, the wall is planned to be reinstalled. Dr. Kisiel reported we have a schedule that is doable.
Mr. Boos asked the committee about his recommendation to resurface the outer wall that was discussed at the last meeting. Chairman Frey reported the cost is approximately $60,000 to resurface the front elevation. Mr. Boos agreed, but noted that a building lasts 60 to 70 years, this will make it look good to look at, and he believes in it strongly. Chairman Frey suggests we should plant a tree instead. The Town Council was not happy about the $50,000 for the media center modifications. A further $60,000 for the exterior wall would be an issue, and questioned whether Mr. Boos should approach the Town Council. The Town Manager reported they would not be pleased to hear about this item. It was suggested perhaps the Town Council be approached regarding the cost, but that Ms. Robinson
should check into it with the Town Manager first.
V. OLD BUSINESS
a. Change Orders – none
VII. OTHER BUSINESS
a. Project Budget Update
At the previous meeting the following items were approved to be purchased:
Security System Expansion: $19,090.00
Refrigerated Trailer Rental 4,590.00
Irrigation System Changes 5,600.00
Total $29,280.00
With the transfer of funds at the last meeting to cover the moving expenses, there is a balance remaining in the general services account of $638.57. In her memo Ms. Robinson recommended that a further transfer of $35,000 be made from contingency to this account to cover the above obligations. This will also cover the charges for monthly storage of office furniture by the moving company, and other minor expenses that are incurred by the project.
Also included in the packet is notice from the State that we have received our first grant drawdown request in the amount of $1,737,610. Since that time our second request has been made, for which funds will be received in mid-September.
On a motion made by Mr. Miller, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approve the budget line item transfer of $35,000 be made from contingency to general services.
Messrs Frey, Brighenti, Eacott, Evans, Miller and Usich voted in favor.
b. Approval of Bills
On a motion made by Mr. Miller, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approve payment to FIP Construction, Payment #11, in the amount of $2,318,698.00.
Messrs: Frey, Brighenti, Eacott, Evans, Miller and Usich voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to CMS, Storage Services in July, Invoice #9551, in the amount of $1,035.00.
Messrs: Frey, Brighenti, Eacott, Evans, Miller and Usich voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to CMS, Storage Services in August,
Invoice #9618, in the amount of $1,035.00.
Messrs: Frey, Brighenti, Eacott, Evans, Miller and Usich voted in favor.
On a motion made by Mr. Eacott, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approves payment to Kaestle Boos Associates for Invoice # 6 Special Inspections in the amount of $2,437.50, as presented.
Messrs: Frey, Brighenti, Eacott, Evans, Miller and Usich voted in favor.
On a motion made by Mr. Eacott, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approves payment to Kaestle Boos Associates for Invoice # 22 Construction Administration in the amount of $18,631.27, as presented.
Messrs: Frey, Brighenti, Eacott, Evans, Miller and Usich voted in favor.
On a motion made by Mr. Eacott, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approves payment to Fuss & O’Neill for Invoice #334 Asbestos Inspection in the amount of $954.00, as presented.
Messrs: Frey, Brighenti, Eacott, Evans, Miller and Usich voted in favor.
On a motion made by Mr. Eacott, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to Fuss & O’Neill for Invoice #333 Asbestos Inspection in the amount of $1,827.00, as presented.
Messrs: Frey, Brighenti, Eacott, Evans, Miller and Usich voted in favor.
On a motion made by Mr. Eacott, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approves payment to Vision Electric, to move copy machine, for Invoice 353.59, as presented.
Messrs: Frey, Brighenti, Eacott, Evans, Miller and Usich voted in favor.
c. Correspondence
1. Letter from Avon Water Company – Land Transfer Request filed with the DPUC
Mr. Evans questioned whether the Water Company land transfer was just a formality, with no impediments. The Town Manager reported we must use the process, in order to transfer through DPUC.
Mr. Miller questioned the resolution on the water usage that generated a large bill from the Water Company. Dr. Kisiel reported it was a billing problem, and that it was resolved.
Dr. Kisiel questioned the coordination of the Alarm System. FIP reported the entire fire alarm system was tested, old and new, on Saturday, all is working properly.
VI. ADJOURNMENT
The meeting was adjourned at 8:05 a.m.
Respectfully submitted,
Blythe Robinson, Staff Person
Attest: Betty J. Marsh
| 
