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Selectmen's Meeting Minutes 06/04/218
                                Town of Antrim–Board of Selectmen
Meeting Minutes
Little Town Hall
June 04, 2018

The meeting was called to order at 7:00 PM by Selectman Robert Edwards in the Little Town Hall.

Members Present: John Robertson, Michael Genest, Robert Edwards
Staff Present: Town Administrator, Donna Hanson

Agenda Items:
  • Mr. Robertson moved to approve the minutes of May 14, 2018. Mr. Edwards seconded. Passed 3/0. The minutes of May 7, 2018 were amended as the vote to hire Kathleen Clark wasn’t taken as stated.
  • Mr. Genest moved to approve the minutes of May 21, 2018. Mr. Roberts seconded. Passed 3/0.
  • Mr. Genest moved to approve the non-public minutes of May 14, 2018. Mr. Robertson seconded. Passed 3/0.
  • Ms. Hanson said she received a letter from Jim Fredrickson of the ConVal School Board regarding the refinishing of the gym floor. They would like to meet and further discuss the care of the floor. Mr. Edwards said he thought the tone of the letter was that they would not contribute to the cost of refinishing the floor because we had not discussed it with them ahead of time. Mr. Genest said that this has been discussed for years and last year we put it off so we could look into the drainage. Mr. Edwards said if there is going to be a major expense then there needs to be a mutual agreement according to the agreement signed in 2014. Mr. Edwards also said that the agreement should be reviewed every year according to the agreement. Ms. Hanson stated that we have reviewed it many times but the School Board refuses to sign it. Mr. Genest also wondered if Mr. Fredrickson’s letter was ever discussed at a board meeting. Mr. Robertson noted that Mr. Fredrickson stated in his letter that the gym floor has not adequately been discussed with the district. Mr. Robertson disagrees and said the floor has been discussed with the district for the past five years. Mr. Genest also disagrees and said the Board of Selectmen (BOS) voted this down last year in order to discuss it with the school board. Mr. Edwards suggested a meeting with the school board to let them know that although we have discussed this before we are happy to meet with them again. Ms. Hanson will invite Mr. Fredrickson to the June 18, 2018 BOS meeting to discuss the refinishing of the floor. Mr. Robertson thinks there should be an expiration date on the agreements going forward.
  • Mr. Robertson reported on the Site Evaluation Committee (SEC) hearing that he attended. The plaintiffs were challenging the $3,000.00 declaratory ruling fee and asked it to be waived. They feel it deprives them of due process because the fee is too high. The SEC said that the fee is set by the legislature and they can’t waive it. The SEC gave the plaintiffs ten days to decide if they will pay the fee. The follow up meeting will be on June 18, 2018 at 9:00 a.m.
  • Mr. Genest stated that the HOPE Committee along with Monadnock Community Hospital will have a presentation on substance abuse on Wednesday, June 06, 2018 at 7 p.m. Town Hall.
  • Mr. Edwards reported on the Water & Sewer meeting. Minutes can be found at http://www.antrimnh.org/Pages/AntrimNH_Water/wsminutes.
  • Mr. Robertson will not be able to attend the Planning Board meeting on the June 21, 2018. Mr. Genest will go in Mr. Robertson’s place as an alternate.
  • Mr. Edwards said the Capital Improvement Plan (CIP) committee met and would like to visit each department to get an idea on each department’s needs.
  • Mr. Edwards discussed the information on the analysis of the legislative policy process that he was part of. He pointed out the priority items that the committee would like the municipal association to work on and bring forth in September to see if the BOS support them. Information on the items is attached.
  • Other Business:
  • Ms. Hanson said the town attorney would like to further look at the contract from Constellation for reduced electrical charges. The attorney thinks the penalty for breaking the contract is too severe.
  • Mr. Genest moved to accept the quit claim deed for the property at 27 Whitney Road. Mr. Robertson seconded. Passed 3/0
  • Mr. Genest moved to accept the quit claim deed for the property at 23 High Street contingent on receiving the death certificate. Mr. Robertson seconded. Passed 3/0
  • Ms. Hanson will ask the tax collector to follow up on several properties that are in the deeding process.
  • Mr. Robertson would like the Highway department to look at the lawn at 11 Whiton Road. There may be damage done by the snow plow last year. Ms. Hanson will let the road agent know.
  • Mr. Robertson moved to go into non- public session RSA – 91-A:3 II (b) hiring of any person as a public employee. Mr. Edwards seconded. Passed 3/0
  • Mr. Roberts moved to hire Ms. Rosemary Crooker and Ms. Julia Donovan as camp counselor’s for the summer season. Mr. Genest seconded. Passed 3/0
  • Mr. Robertson moved to hire Mr. Donald Cantu to work at the Transfer Station. Mr. Genest seconded. Passed 3/0
  • Mr. Edwards moved to adjourn at 8:40 p.m. Mr. Robertson seconded. Passed 3/0
Respectfully submitted, Donna Hanson, Town Administrator